Executive Assistant to CEO

Position Overview

We are looking to hire an Executive Assistant on a fixed-term, full-time contract basis located in London, Canary Wharf, requiring attendance in the office two days per week. The contract is initially for 12 months with the possibility of extension into a permanent role, though this is not guaranteed. The salary range for this position is £42,500 to £50,000 plus bonus.

Role Summary

The Executive Assistant will provide high-level support to the CEO of a reputable financial services company. This role offers an excellent chance to join a mid-sized, expanding organization, playing a critical role in ensuring efficient executive time management and facilitating achievement of business objectives.

Key Duties

• Manage complex diaries and inboxes, balancing and prioritizing competing demands.
• Serve as the primary liaison for internal teams and external partners, maintaining professionalism and confidentiality.
• Own projects and tasks, ensuring deadlines are met and deliverables completed on schedule.
• Coordinate detailed travel plans and logistics.
• Organize meetings, corporate events, and offsite gatherings.
• Prepare and deliver high-standard documentation, reports, and presentations.
• Handle expense submissions and invoice processing efficiently.
• Record accurate minutes of meetings and monitor follow-up actions.
• Assist with diverse administrative duties as necessary.

Candidate Profile

• Proven experience supporting senior executives or C-suite leaders, ideally within financial or professional services.
• Highly proactive with the ability to anticipate requirements and take initiative.
• Exceptional organizational skills with keen attention to detail.
• Excellent communication and interpersonal skills, capable of building strong stakeholder relationships at all levels.
• Strategic thinker regarding time management and prioritization of workload.
• Demonstrable ability to take ownership and deliver comprehensive solutions.
• Trustworthy and discreet, experienced in managing sensitive, confidential information.

Opportunities and Benefits

• Collaborate closely with senior leadership, gaining insight into executive decision-making processes.
• Be part of a dynamic and ambitious company culture focused on growth.
• Work in a collaborative and high-performing team environment that values your input.
• Competitive compensation including a strong benefits package and bonus scheme.