Corporate Document Control and Records Manager

Job Overview

Our partner company seeks a Corporate Document Control and Records Manager based in the United States to spearhead and enhance document management systems within a dynamic and innovative organization.

The role involves establishing scalable and compliant processes that safeguard critical business records and ensure their accuracy, security, and accessibility. This position is vital for improving operational efficiency, ensuring readiness for regulatory scrutiny, and fostering collaboration across different teams.

Key Responsibilities

• Create and enforce document control policies, procedures, and work instructions supporting effective record management.
• Oversee all phases of controlled documents from creation through approval, revision, distribution, storage, and retention.
• Design, implement, and maintain document management systems with attention to version control, access, and information security.
• Analyze business processes and stakeholder requirements to develop optimized record and data storage solutions.
• Define and manage document structures including permissions and access controls.
• Ensure compliance with document control standards and maintain document integrity organization-wide.
• Review and update documents to maintain accuracy, consistency, and regulatory alignment.
• Collaborate with quality and cross-functional teams to enhance documentation practices and operational workflows.
• Support audit activities by maintaining traceable and accessible records.
• Conduct employee training on document management procedures and sustain training records.
• Continuously identify and implement improvements in document workflows and systems.

Candidate Requirements

• Bachelor’s degree or equivalent professional experience.
• Proven experience managing digital document control or records management systems.
• In-depth understanding of document control best practices, lifecycle management, and information governance.
• Exceptional organizational skills with the ability to juggle multiple priorities and meet deadlines.
• High attention to detail and precision.
• Strong written and verbal communication abilities.
• Capability to develop clear procedures, documentation standards, and instructions.
• Experience working collaboratively with cross-functional teams to improve business processes.
• Self-driven with the ability to take ownership and proactively solve challenges.
• Adept at thriving in fast-paced, evolving work environments with shifting priorities.
• Experience in regulated or quality-focused environments is advantageous.
• Familiarity with quality assurance standards such as NQA-1 is a plus.

Benefits and Compensation

• Competitive salary typically ranging from $90,000 to $150,000 annually depending on qualifications and experience.
• Equity participation and performance-based incentive programs.
• Flexible vacation policies and adaptable working hours.
• Work remotely with occasional travel for team engagement.
• Comprehensive health insurance with employer contributions.
• 401(k) retirement plan options.
• Access to Health Savings Account (HSA) and Flexible Spending Account (FSA).
• Employee wellness credits and supportive programs.
• Engagement in innovative projects with significant real-world impact.
• A collaborative and mission-driven culture emphasizing teamwork, ownership, creativity, and continuous progress.
• Opportunities for professional growth in a rapidly evolving tech environment.

Additional Information

The hiring process leverages AI-powered screening tools to fairly match applicants to core job criteria, ensuring efficient and impartial early-stage evaluation. Final interview stages and decisions are handled by the employer’s internal team.

Applicants' personal data will be processed in compliance with applicable data protection laws to facilitate recruitment. AI tools assist in application review but do not replace human judgement in final hiring choices.