Administrative Receptionist

About the Role

Varha Constructions seeks a diligent, organized, and proactive Receptionist & Administrative Executive to efficiently manage front office tasks, oversee administrative duties, coordinate with vendors and internal departments, and facilitate smooth daily office functioning.

Key Responsibilities

• Greet and assist clients and visitors in a courteous and professional manner.
• Handle incoming calls, emails, and inquiries promptly.
• Maintain a neat and welcoming reception area to create a positive first impression.
• Manage day-to-day administrative operations including preparation of payment vouchers and maintaining office records.
• Organize and maintain files, documents, and other office records systematically.
• Schedule meetings and manage appointments as necessary.
• Liaise with vendors regarding material requirements and ensure timely follow-ups.
• Coordinate daily work updates and operational needs with internal staff.
• Track pending tasks and communicate progress to management regularly.
• Provide frequent updates and reports to the office owner about ongoing activities.
• Accurately perform data entry tasks using Excel and other office software.
• Prepare and update reports and spreadsheets.
• Maintain databases and office records effectively.
• Extensively use MS Office tools, particularly Excel and Word.

Required Skills and Qualifications

• Excellent communication and interpersonal abilities.
• Proficiency in MS Office applications including Excel, Word, and Outlook.
• Strong data entry and documentation skills.
• Effective coordination and follow-up capabilities.
• Organized with strong time management skills.
• Professional demeanor with a positive attitude.
• Ability to manage multiple tasks efficiently.

Eligibility and Experience

Applicants should hold a graduate degree in any field. Preferably, candidates will have 1 to 2 years of prior experience in reception and administrative roles. However, fresh graduates demonstrating excellent communication skills and proficiency in MS Office are also welcome to apply.

Compensation

The position offers a monthly salary range of 20000 to 30000 INR.