WIP Coordinator

Position Overview

We are seeking a highly organised WIP Coordinator to join the Hydraulics Workshop team in Tomago, NSW, on a 12-month fixed-term contract. This role involves overseeing the management of Work in Progress (WIP) to ensure smooth operational flow, timely completion of tasks, and precise invoicing.

Key Responsibilities

• Oversee and monitor job schedules, associated costs, and progress to guarantee prompt and accurate invoicing of work orders.
• Manage and coordinate all Work in Progress activities within the Hydraulics Workshop.
• Generate comprehensive WIP reports and contribute to forecasting tasks.
• Maintain ongoing communication with customers and internal teams concerning job status.
• Support the processes of quoting, invoicing, and warranty handling.
• Maintain detailed records and ensure full adherence to company policies and procedures.

Required Skills and Experience

• Proven background in invoicing, coordination, administrative, or planning roles within workshop or industrial settings.
• Exceptional organisational abilities coupled with keen attention to detail and the capacity to handle multiple priorities.
• Strong communication skills and commitment to customer service excellence.
• Proficiency in Microsoft Office and familiarity with complex ERP or software systems.
• Knowledge or exposure to heavy equipment, hydraulics, or mechanical services is considered an advantage.

About WesTrac

WesTrac is a leading authorised Cat® dealer in Australia with a workforce of over 4,500 individuals. We pride ourselves on fostering growth, innovation, and a supportive culture. Our commitment to your development includes access to our in-house Registered Training Organisation (RTO 50737), dedicated learning pathways, and exposure to the latest in Cat® technology and industry advancements.

Benefits and Perks

• Financial benefits: Paid parental and secondary carer's leave, salary sacrificing, novated leasing, income protection insurance, and access to over 600 retail discounts including Coles, Petbarn, Virgin, HOYTS, and Crown.
• Health and wellbeing: Discounted health insurance, gym access through Fitness Passport across Australia, and Employee Assistance Program (EAP) for support to employees and their immediate family.
• Cultural and career growth: Recognitions via Made for More awards, internal career advancement opportunities, training, and flexible working options through the WesTrac Institute.
• Employee referral incentives: Potential referral bonuses for eligible positions.
• Additional amenities: Free onsite parking, a café, bootcamp, and yoga classes available at select locations.

Additional Information

Applicants should note that WesTrac may start shortlisting and interviewing BEFORE the closing date and can withdraw the role if a candidate is successfully appointed earlier. The recruitment process includes a mandatory National Criminal History Check and medical examination. WesTrac strongly supports diversity and equal employment opportunity principles, striving to provide an inclusive and nurturing workplace culture.