Recruiting and Onboarding Administrator

Position Overview

Patriot Talent Solutions is seeking a Recruiting and Onboarding Administrator to provide comprehensive support throughout the hiring and new employee integration processes. This full-time, onsite role focuses on streamlining recruiting coordination, onboarding activities, and HR administrative duties to enhance candidate and employee experiences.

Primary Responsibilities

• Coordinate the distribution of job postings on both internal networks and external job platforms.
• Manage scheduling of interviews and act as liaison between candidates and hiring managers.
• Maintain precise candidate tracking in Applicant Tracking Systems (ATS).
• Assist with resume evaluation, candidate assessments, and pre-employment screening including background and reference checks.
• Help with preparing offer letters and facilitating hiring logistics.
• Oversee onboarding logistics such as start dates, documentation, system access, and equipment arrangements.
• Prepare and circulate new hire paperwork and onboarding materials.
• Organize orientation sessions and manage onboarding schedules.
• Ensure all employment eligibility, compliance, and policy documents are completed.
• Support site-specific onboarding conditions like additional background checks or medical testing when applicable.
• Maintain employee records and digital personnel files in HR Information Systems (HRIS).
• Assist in generating HR reports, metrics, and onboarding analytics.
• Help with audit processes, compliance tracking, and documentation management.
• Serve as a resource responding to employee and candidate questions about HR and recruitment procedures.
• Participate in developing Standard Operating Procedures (SOPs), training content, and process enhancements.

Success Indicators

• Streamlined recruitment and onboarding workflows delivering excellent candidate experiences.
• Accurate and compliant documentation throughout hiring and onboarding phases.
• Effective handling of multiple job requisitions and concurrent onboarding timelines.
• Ongoing improvements in recruitment and HR operational processes.

Qualifications and Experience

• Minimum 5 years’ relevant experience in HR, recruitment, or onboarding support roles.
• Familiarity with employment legislation and compliance requirements.
• Proficient with ATS and HRIS platforms.
• Strong organizational and multitasking capabilities.

Preferred Background

• Experience with payroll processes.
• Exposure to high-volume recruitment and multi-location operations.
• Participation in HR system deployments or process improvements.

Key Competencies

• Excellent communication and coordination skills.
• High attention to detail and confidentiality maintenance.
• Effective problem solving and conflict resolution aptitude.
• Process-focused mindset with dedication to continuous improvement.

Work Setting

This position principally operates in an office environment fostering collaborative HR work.

Equal Opportunity

We are an equal opportunity employer welcoming veterans and individuals with disabilities.