Document Controller

Company Overview

Join AECOM, a global leader in infrastructure consulting dedicated to delivering impactful solutions that enhance communities worldwide. Our diverse team of over 50,000 professionals collaborates to tackle the world’s most complex infrastructure challenges, creating sustainable legacies for future generations.

Role Summary

The Document Controller position involves organizing, managing, and maintaining project-related documentation to ensure compliance with quality standards and efficient access for teams. This role supports project managers and directors by handling documentation workflows and office administration tasks.

Key Responsibilities

• Create and maintain a detailed and accessible library of reference documents according to company standards.
• Organize and correlate project and proposal information accurately.
• Prepare, distribute, and file project correspondence and meeting minutes in collaboration with project managers and directors.
• Compile operations manuals and job data books, including indexing, organizing, timely printing, and assembly.
• Manage document cataloguing, packaging, and arrange for long-term storage or disposal following project completion.
• Generate transmittals for engineering documents and requisitions.
• Keep computerized indexes up to date for active engineering documents and generate reports as needed.
• Maintain data distribution systems and schedules aligned with client, project, and supplier requirements.
• Assist with general office administrative duties such as maintenance requests and material procurement.

Qualifications and Experience

• A degree is preferred but not mandatory; relevant certifications in document control are advantageous.
• At least 5 years of experience in a similar capacity, ideally within construction supervision or engineering design consultancy sectors.
• Demonstrated expertise in using Aconex for large-scale building or commercial projects is essential.

Additional Information

AECOM enforces a secure hiring process requiring all new hires to complete in-person Day 1 onboarding at an AECOM office. Benefits include a comprehensive package adaptable to employment status encompassing medical, dental, vision, life and disability insurance, paid leave, flexible work options, well-being and employee assistance programs, retirement savings plans, and more.

Embrace growth opportunities within a collaborative environment fostering respect and career advancement. AECOM strongly supports equality and confidentiality under EEO guidelines.