Administrative Assistant

About the Role

Livemills is a premium brand specializing in fresh-production groceries including dairy, oils, and spices made live in front of customers. We are seeking a versatile Office Administrator responsible for ensuring the smooth daily operations of the office. This role goes beyond simple accounting duties, requiring an individual adept at managing paperwork, accounts, handling calls, online tasks, filing, and supporting the overall office functionality. The ideal candidate is dependable, well-organized, and capable of multitasking effectively with minimal supervision.

Key Responsibilities

• Manage and supervise daily office operations to ensure efficiency
• Anticipate office needs such as supplies and maintenance tasks
• Perform occasional external errands to support ongoing operations
• Serve as the main point of contact for administrative concerns
• Maintain petty cash, daily expense logs, and basic accounting records
• Collect, verify, and file vendor invoices and bills accurately
• Assist in GST and purchase document handling and input data into Excel or Tally software
• Track outstanding payments and conduct timely follow-ups
• Handle telephone communications with suppliers, vendors, service providers, and partners
• Coordinate scheduling of deliveries, pickups, and appointments
• Monitor orders and ensure completion of outstanding tasks
• Manage emails, WhatsApp Business, and online vendor accounts
• Place online orders and monitor shipments
• Perform data entry and prepare documents using MS Excel and word-processing software
• Organize and maintain physical and digital filing systems
• Ensure compliance documents such as FSSAI and GST licenses are properly managed
• Prepare official correspondence, forms, and necessary records

Requirements

• Minimum education of 12th grade completion; graduates preferred
• 1 to 3 years of experience in office administration or related fields
• Basic proficiency in English and fluent in Hindi
• Familiarity with MS Excel, email applications, and WhatsApp
• Trustworthy, punctual, highly organized, and capable of multitasking
• Willingness to provide support across various office functions as needed

What We Offer

• A key role in a growing premium food company
• Direct interaction with founder-led operations
• Potential allowances based on eligibility