Project Administrator II

Qualifications

• Possess relevant educational background accompanied by at least three years of administrative experience, or an equivalent mix of education and practical knowledge.
• Provide assistance and management for travel arrangements, meeting coordination, and expense report compilation for the BC CIE leadership team (including Manager and Supervisors).
• Demonstrate intermediate to advanced proficiency with Microsoft Office Suite, SharePoint, internet usage, email, and general computer applications.
• Exhibit strong communication and interpersonal abilities coupled with superior organizational and planning aptitude.
• Show capability to quickly learn new tasks and efficiently execute them shortly after onboarding.
• Be a self-driven, proactive individual with excellent time management skills and the capability to prioritize various tasks effectively.
• Operate effectively with minimal supervision despite frequent interruptions.

Responsibilities

Financial Administration

• Oversee purchase orders by initiating, updating, and closing them to ensure timely procurement while maintaining budget controls.
• Monitor budgets and report expenses for teams and projects to maintain financial clarity and compliance.
• Submit payment requests and track their progress, resolving any discrepancies promptly.
• Administer team expense reports accurately and timely.

Corporate Citizenship Support and Event Coordination

• Assist in managing sponsorship applications for local communities and Indigenous groups, providing guidance through Enbridge’s Corporate Citizenship processes for external applicants and internal team members.
• Coordinate community engagement events to promote participation and enhance the company's public image.
• Order, inventory, and maintain promotional items and branded merchandise to support these events.
• Arrange event logistics, including hotel bookings, catering, venue reservations, and processing payments.

Compliance & Documentation

• Manage regulatory notifications to ensure all activities comply with legal requirements.
• Review and edit engagement logs for accuracy and comprehensive reporting.
• Coordinate the review and distribution of meeting minutes in collaboration with employees and consultants.
• Provide support for maintaining the team’s SharePoint site and manage document records effectively.

Team Support

• Monitor and prioritize communications received via the BC Projects inbox and the toll-free number.
• Maintain the team’s shared calendar and control access to the SharePoint site.
• Handle vendor onboarding processes efficiently.
• Collaborate closely with project teams, external consultants, and the internal Community and Indigenous engagement teams for effective coordination.
• Participate regularly in weekly project meetings, monthly team meetings, and ad hoc event planning sessions.