Executive Assistant

About Standard Bots

Standard Bots is pioneering the future of industrial robotics by developing powerful, affordable hardware designed for scalability. As the leading U.S.-based AI-native industrial robotics company, it serves a broad customer base including independent machine shops, NASA, and Lockheed Martin, rapidly advancing its technology and operations.

Role Overview

This position involves acting as the primary support to the President who oversees sales, engineering, marketing, operations, finance, and HR across the company. This key role helps manage the President's daily workflow through scheduling, communications, follow-ups, and ensuring efficient operation in a dynamic startup environment. The role requires working onsite at the Glen Cove, NY manufacturing facility three days per week, supporting office coordination and event assistance.

Key Responsibilities

• Manage the President's scheduling, travel arrangements, and prioritize commitments to maintain focus on critical tasks.
• Prepare meeting agendas, briefing documents, and presentations for internal and external stakeholders.
• Monitor and follow up on action items from meetings to ensure completion and accountability.
• Arrange and coordinate meetings with customers, partners, investors, and leadership across departments.
• Assist in drafting and organizing communications for the President as needed.
• Organize and maintain access to important documents, presentations, and meeting notes.
• Track deadlines and deliverables involving the commercial organization and President's office.
• Coordinate cross-departmental meetings and leadership discussions.
• Support logistics for board meetings, offsites, sales reviews, and company events.
• Welcome guests and manage visitor logistics when onsite in Glen Cove.
• Provide assistance for team lunches, leadership gatherings, and other small-scale onsite events.
• Maintain a tidy and organized office, handling office supply and logistic needs.

Candidate Profile

• 3 to 7 years’ experience as an Executive Assistant, Administrative Assistant, or in an operations coordination capacity supporting senior leaders in fast-paced environments.
• Exceptional organizational skills with high attention to detail, maintaining reliable systems and thorough tracking.
• Strong written communication abilities, producing clear, professional, audience-appropriate correspondence including external stakeholders.
• Demonstrated discretion and dependability handling sensitive information confidentially.
• Ability to multitask and manage shifting priorities gracefully under pressure.
• Proactive mindset, anticipating needs, identifying potential issues early, and independently resolving problems before escalating.
• Adaptability to evolving processes and ambiguity typical of a startup setting.

Preferred Qualifications

• Experience supporting sales, go-to-market, or commercial leadership roles.
• Familiarity with CRM software such as HubSpot or Salesforce, and project management tools.
• Background in manufacturing, hardware, or industrial technology sectors is advantageous.
• Interest in robotics, automation, or deep technology industries.

Compensation and Benefits

The compensation for this role ranges from $130,000 to $180,000 annually based on experience. Beyond base salary, full-time employees qualify for Employee Stock Options. The benefits package includes paid leave, medical, dental, and vision insurance, life and disability coverage, and a 401(k) retirement plan.