Remote Executive Assistant

About Cyber Focus AI

Cyber Focus AI is dedicated to connecting cybersecurity professionals with innovative career opportunities by leveraging advanced technology to identify and validate roles directly from employers. They are not a staffing agency but a resource for verified positions in the cybersecurity sector.

Role Overview

We are seeking a highly capable Executive Assistant to offer top-tier support to the Founder across a diverse array of businesses. This fast-moving position suits an individual who excels in organization, anticipates needs proactively, and thrives being at the operational hub.

Key Responsibilities

• Manage the Founder’s calendar, schedule meetings, and oversee appointment coordination to effectively prioritize tasks.
• Handle email correspondence, draft professional messages, manage follow-ups, and facilitate communication between the Founder and stakeholders.
• Track and coordinate ongoing projects across multiple businesses, ensuring milestones and deadlines are met promptly.
• Support operational management by developing and maintaining systems, SOPs, and internal processes.
• Prepare agendas, record meeting summaries, and monitor action item completion.
• Organize files, maintain documentation, and prepare reports, presentations, and business correspondence.
• Arrange travel plans, accommodations, itineraries, reservations, and event logistics as needed.
• Collaborate with teams and managers across various brands to maintain smooth communication and aligned priorities.
• Conduct research, compile information, and assist strategic decision-making with thorough summaries and analysis.
• Manage sensitive business and personal data with discretion and professionalism.
• Proactively identify challenges and implement solutions to avoid disruptions to business operations.

Qualifications

• Bachelor’s degree is required.
• 3 to 5 years of experience supporting senior executives, founders, or C-suite leaders.
• Strong written and verbal communication capabilities.
• Excellent organizational, multitasking, and time management skills with great attention to detail.
• High professionalism and the ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with project management software is advantageous.

Candidate Profile and Work Environment

The ideal candidate is proactive, resourceful, dependable, and enjoys fast-paced, dynamic settings. They manage multiple projects attentively without losing focus, communicate confidently within internal teams and external partners, maintain strict confidentiality, and possess outstanding problem-solving skills. Familiarity or interest in industries such as hospitality, wellness, fashion, luxury retail, and lifestyle is beneficial. A passion for creating efficient systems to streamline operations is essential.

Location

This position is remote, but the company is based in Palm Beach Shores, United States.