Pre-Award Senior Specialist

Overview

The Pre-Award Senior Specialist will collaborate closely with faculty members, Principal Investigators, and Department Administrators to provide essential pre-award grants administration services. This role's objective is ensuring efficient and compliant management of internal and external sponsored research projects, related contracts, and legal considerations.

Key Duties

• Prepare and submit accurate, timely grant applications supporting various research departments and initiatives at Khalifa University.
• Assist faculty and support personnel in proposal development, including budget creation and justification, guaranteeing compliance with all pre-award requirements aligned with federal, state, university, and sponsored research protocols before proposal submissions.
• Review and discuss grant account statuses with faculty, recommend necessary modifications, and follow up on changes.
• Validate completeness and precision of proposal submissions.
• Review funding agency standards and deadlines and coordinate with relevant teams to set proposal submission timelines.
• Collaborate directly with Principal Investigators and administrators to submit proposals on time and according to stipulated guidelines for a range of funding sources including industrial, federal, state, local, and foundations.
• Develop budget frameworks tailored to project requirements and expectations.
• Lead preparation of extensive, multidisciplinary, and multi-institutional proposals, working with external collaborators during submission stages.
• Support Principal Investigators in identifying potential funding sources alongside the Associate Director of Contracts and Grants.
• Maintain systems to track contracts, subcontracts, and agreements efficiently.
• Act as a liaison to the Grants Management Office and provide senior leadership with specific grant and contract information.
• Support the Pre-Award Associate Director in delivering training programs to Principal Investigators and research staff.
• Follow the university’s information security and confidentiality policies strictly, reporting any breaches or risks promptly.
• Coordinate with other departments to ensure task completion as necessary.
• Commit to maintaining a safe and healthy work environment.
• Perform additional duties as assigned by the Line Manager.