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About the Role

V-Tronik Innovation LLP is seeking a dedicated Personal Secretary for Business Development Operations based in Bengaluru, Karnataka. This position is ideal for a female candidate with substantial office assistance and managerial business development experience.

Job Responsibilities

Conduct in-depth research on new markets, analyze competitors, and evaluate business deals to spot growth opportunities.
Design comprehensive business plans highlighting strategies for market entry, client acquisition, and product development.
Build and nurture strong relationships with current clients and develop new client contacts, acting as the company's primary liaison.
Coordinate with sales, marketing, and project development teams to ensure aligned and successful implementation of growth initiatives.
Lead contract negotiations and close deals that enhance company profitability.
Track sales achievements, analyze key performance indicators, and generate detailed reports to identify improvement opportunities.
Stay updated on industry trends and market dynamics to maintain competitive advantage.
Represent the company at networking events, conferences, and business meetings to foster new business relations.
Provide excellent customer service to clients during and after sales transactions.
Guide and mentor junior sales team members to elevate their capabilities and overall team output.
Manage executive calendars, appointments, and meetings effectively.
Handle all correspondence including emails, calls, and mail, drafting communications as needed on behalf of the executive.
Organize travel plans including bookings and itinerary management for business and personal trips.
Prepare, compile, and maintain reports, presentations, and organized filing systems.
Arrange all meeting preparations, record minutes, and ensure executive readiness.
Serve as a communication conduit between the executive and clients, suppliers, and staff.
Perform miscellaneous administrative tasks including data management, expense tracking, and maintaining office operations.
Maintain confidentiality and professionalism when handling sensitive information.

Daily Tasks

Monitor and respond to emails via Microsoft Outlook, providing updates to management.
Prequalify and document company details using Excel databases as instructed by management.
Manage tender bids including receiving, responding, and ensuring prerequisites are met.
Send tender inquiries to vendors, OEMs, distributors, and retailers; follow up for quotes and technical clarifications.
Prepare commercial and technical comparisons of vendor offers using Excel spreadsheets.
Coordinate vendor negotiations and manage follow-up for improved offers.
Submit tender bids on time with all required documentation.
Follow up with clients on tender bids and monitor competitive positioning.
Maintain comparison sheets rating offers from bidders on price and terms.
Issue work orders to vendors and track deliveries.
Share delivery tracking and project schedules coordinating closely with various managers and departments.
Attend meetings with clients and travel locally or outstation as required.

Additional Information

Work schedule is six days a week, Monday to Saturday, from 9 AM to 6 PM, with Sunday off.
Employment is direct with V-Tronik Innovation LLP, not via any consultancy, with no fees charged.
Benefits include ESIC, PF if eligible, insurance, bonus, gratuity, statutory leaves, annual increments, travel allowance, and retention bonus after five years of service.
Salary ranges between ₹50,000 and ₹60,000 per month depending on experience.
Interview is face-to-face only; no virtual or telephonic interviews will be conducted.
Location: Cunningham Road, Vasanth Nagar, Bengaluru-560051, near Vidhan Soudha.

Candidate Requirements

Fluent in English with strong spoken and written communication skills.
Good typing speed and preferably proficient in Kannada.
Proficient with Microsoft Excel features such as VLOOKUP, Pivot Tables, spreadsheet formulas, and Microsoft Outlook email management.
Impressive and professional personality.
5 to 10 years of relevant work experience in similar roles.

Personal Secretary - Business Development Operations Manager

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