Office Administrator

Position Overview

Located in Ottawa, ON, this permanent onsite role calls for a dependable and organized Office Administrator to support the daily front office functions of a well-established professional services firm. The role is well-suited for individuals who value creating a polished and welcoming atmosphere while providing reliable administrative support to the team.

Key Responsibilities

• Act as the primary contact for visitors, incoming calls, and general office inquiries, ensuring a professional and welcoming interaction.
• Maintain cleanliness and organization of common office spaces such as meeting rooms, kitchens, and supply areas, keeping them well-stocked.
• Manage routine administrative duties including data entry, email drafting, and coordinating the procurement and inventory of office supplies.
• During periods of high call volume, efficiently handle and transfer incoming calls while maintaining professionalism and customer focus.

Qualifications and Skills

• Minimum of two years in a receptionist or office administration role.
• Excellent organizational capabilities to uphold a neat and professional office environment.
• Strong written and verbal English communication skills, including confidence in composing professional emails.
• Proficient user of Microsoft Outlook, Word, and general office software systems.
• Professional appearance suited for a business formal environment.
• Meticulous attention to detail with a readiness to follow directions and adjust to the evolving needs of the business.
• Experience supporting administrative operations, office coordination, or light accounts payable tasks is viewed as beneficial.

Additional Information

• Position offers exposure to a collaborative and professional workplace culture valuing reliability and excellent customer service.
• Schedule is consistent Monday to Friday with free on-site parking available.
• Potential exists for permanent employment conversion, inclusive of benefits and vacation entitlement.
• No background check is required for this opportunity.

About the Employer

The organization operates within the professional services sector and values long-term stability alongside a commitment to professionalism and effective administrative support.