Human Resources Assistant

Overview

We seek a detail-oriented Human Resources Assistant to support onboarding and daily HR functions for a nonprofit organization. This contract role has potential to become permanent and suits individuals passionate about fostering a positive employee experience, maintaining accurate documentation, and delivering prompt support to candidates and staff.

Key Responsibilities

• Manage onboarding procedures for new hires by preparing necessary documents, arranging orientation schedules, and ensuring timely completion of all required paperwork.
• Assist pre-employment activities including facilitating background checks, monitoring onboarding documentation, and following up on pending items.
• Maintain and update employee records using HR platforms like ADP Workforce Now, Ceridian, and HRMS.
• Provide professional responses to employee and candidate inquiries regarding HR processes, benefits, and employment information.
• Support benefits administration by aiding enrollment, reviewing documents, and assisting with routine benefits questions.
• Audit HR data for accuracy, review personnel files and onboarding materials, and facilitate corrections where discrepancies arise.
• Collaborate with internal teams to ensure efficient completion of onboarding processes through applicant tracking and HR systems.
• Carry out administrative tasks such as data entry and reporting to maintain smooth HR department operations.

Qualifications and Skills

• Previous experience in HR support, assistant, or onboarding administrative roles.
• Familiarity with HR management software like ADP Workforce Now, Ceridian, HRMS, or equivalent systems.
• Experience coordinating candidate screenings, documentation handling, and maintaining employee records.
• Knowledge of benefits support functions and general HR administration.
• Exceptional customer service abilities and clear, professional communication skills.
• Strong attention to detail with comfort in auditing, ensuring data precision, and managing confidential information.
• Ability to organize tasks, juggle multiple priorities, and meet demands in a fast-paced environment.

Additional Information

The employing organization is a leading specialized talent solutions provider offering contract, temporary, and permanent roles across various sectors including finance, technology, marketing, legal, administrative, and customer support.

Contract employees gain access to competitive pay, benefits such as medical, vision, dental, life, disability insurance, and eligibility to join the company 401(k) plan.

All candidates applying must be legally authorized to work in the United States. The company is an equal opportunity employer supporting diversity and inclusion.