Fact Witness Coordinator

About the Role

Ardelle Associates is looking for a Fact Witness Coordinator to assist the U.S. Attorneys Office in Charlotte, NC. This role involves managing and supporting fact witnesses through court appearances, pre-trial conferences, and grand jury sessions, ensuring compliance with Department of Justice policies.

Key Responsibilities

• Manage all phases of fact witness coordination including preparation before, presence during, and follow-up after trials.
• Directly interact with witnesses to facilitate court appearances, handling inquiries about schedules and reimbursements.
• Gather and organize necessary information and documentation to arrange travel and expenses for witnesses, including special authorizations and lodging arrangements.
• Communicate effectively with witnesses about travel, court dates, and any unique needs, escalating concerns to the Assistant U.S. Attorney when appropriate.
• Complete and submit required documents for witness approvals and reimbursements, while ensuring all files and government travel accounts reconcile accordingly.
• Collaborate with court staff, probation officers, marshals, and investigative agencies to coordinate witness logistics.
• Maintain accurate files, databases, and calendars related to active and pending witness appearances, tracking hearings and conferences.
• Compose original correspondence related to witness management utilizing legal terminology as needed without requiring legal interpretation.
• Perform various administrative duties, including word processing, data entry and retrieval, report formatting, and appointment scheduling.

Candidate Requirements

• A minimum of a high school diploma is mandatory; undergraduate education is preferred.
• Strong communication and interpersonal skills.
• Proficiency in word processing, managing databases, data analysis, and report preparation.
• Capable of multi-source data review and case file management.
• Ability to handle sensitive documentation accurately and maintain confidentiality.
• Must successfully pass a national background investigation and be a U.S. citizen with no felony convictions or outstanding warrants.

Compensation and Benefits

• Hourly wage ranging from $24.00 to $29.09.
• Employment type is full-time contract.
• Benefits include 401(k) with matching, dental, vision, and health insurance, life insurance, employee assistance program, flexible spending account, retirement plan, and paid time off.

Additional Information

• This position requires onsite work in Charlotte, NC.