Executive Personal Assistant to CEO

Role Overview

A private executive office in Miami, Florida is seeking a highly skilled Executive Personal Assistant to provide discreet and comprehensive support to a senior executive. This full-time, on-site position requires managing both professional and personal aspects of the executive's life with utmost confidentiality and efficiency, ensuring smooth business operations and personal affairs.

Primary Responsibilities

• Effectively manage a complex and active calendar, prioritizing meetings, appointments, and tasks.
• Arrange and oversee domestic and international travel plans, including itineraries, lodging, and transport details.
• Screen and prioritize all incoming communications.
• Prepare presentations, reports, and executive correspondence for meetings and business needs.
• Track deadlines, follow-ups, and key action items diligently.
• Support confidential business projects and initiatives.
• Act as liaison with clients, advisors, vendors, and professional networks.
• Handle processing of expense reports and assist in administrative duties.
• Organize and maintain digital records, confidential files, and relevant documentation.
• Coordinate personal appointments, reservations, and scheduling matters.
• Manage personal travel and lifestyle logistics.
• Assist with household management, including vendors, service providers, and property-related issues.
• Handle personal purchases, errands, gifts, and special requests professionally.
• Support family scheduling and private event planning as needed.
• Monitor personal expense tracking and bill management.
• Maintain professionalism and discretion when handling sensitive personal issues.
• Ensure smooth daily office operations and workflows.
• Maintain organized systems for records and contacts.
• Coordinate meetings, office logistics, and occasional event arrangements.
• Serve as the primary contact point managing access to the executive appropriately.
• Anticipate potential issues and proactively devise effective solutions.

Required Qualifications and Skills

• Bachelor's degree is preferred but not mandatory.
• At least five years of experience supporting senior executives, entrepreneurs, private offices, or high-net-worth individuals.
• Demonstrated ability in managing both executive and personal responsibilities.
• Strong organizational capabilities and project management skills.
• Excellent verbal and written communication proficiency.
• Ability to multitask and manage varied priorities in a dynamic environment.
• Track record of handling confidential information with integrity and discretion.
• Advanced skills in Microsoft Office Suite, Outlook, Teams, and calendar management.
• Experienced in planning and coordinating complex domestic and international travel.
• Strong critical thinking and problem-solving aptitude.
• Highly self-motivated with ability to work independently.

Preferred Attributes

• Professionalism, reliability, and a polished demeanor.
• Maintain composure and sound judgment under pressure.
• Resourceful and solution-focused mindset.
• Attention to detail combined with a service-oriented approach.
• Capability to anticipate needs and plan ahead effectively.
• Comfortable juggling high-level business and personal tasks.
• Flexibility, adaptability, and dedication to outstanding support delivery.

Compensation and Benefits

• Base salary range: $150,000 to $225,000 annually plus performance bonuses.
• Opportunity for performance-based bonus incentives.
• Paid time off and recognized company holidays.
• Applicable health benefits.
• Long-term opportunity to become an integral member within a private executive office.

Additional Information

This is a full-time position requiring physical presence at the Miami office Monday through Friday. Flexibility for occasional after-hours support and travel coordination is expected. Candidates must demonstrate professionalism, discretion, and a history of high-level executive support. All inquiries will be treated with strict confidentiality.