Executive Assistant / Chief of Staff

About 16VC

16VC is an early-stage venture capital firm dedicated to supporting visionary founders driving innovation in AI, SaaS, fintech, deep tech, consumer, and enterprise technology sectors. Apart from financial backing, 16VC engages closely with its portfolio through a platform, community, and venture studio efforts.

Position Overview

We are seeking a highly organized, proactive, and resourceful Chief of Staff / Executive Assistant to collaborate directly with the Founding Partner. This pivotal remote role blends elements of executive support, business operations, project oversight, and strategic coordination across varied time zones.

As a crucial operational lynchpin, you will enable the leadership team to concentrate on investments, founders, and firm growth by managing priorities and liaising with internal stakeholders as well as external partners.

Key Responsibilities

• Oversee the Founding Partner's calendar, meetings, travels, and daily priorities.
• Prepare detailed agendas, meeting minutes, and ensure timely follow-ups on actions.
• Schedule and coordinate meetings with investors, founders, and partners globally.
• Manage sensitive correspondence and maintain confidentiality.
• Enhance internal processes and documentations within a remote working framework.
• Handle vendor relations, subscriptions, and operational tools management.
• Support recruitment, onboarding, and general administrative functions.
• Track and propel strategic projects involving investing, platform initiatives, and 16VC Labs.
• Maintain project timelines, dashboards, and operational documents to ensure milestones are met.
• Coordinate communications related to investors, limited partners updates, and portfolio activities.
• Organize virtual and live events such as founder gatherings, demo days, and community programs.
• Conduct in-depth market and ecosystem research to support decision-making.
• Prepare analytical presentations, reports, and briefing materials.
• Lead and execute ad hoc projects from conceptualization through implementation.

Candidate Profile

• Possess 2 to 6 years’ experience in roles such as Chief of Staff, Executive Assistant, Program Manager, or Operations Manager.
• Exhibit excellent organizational, time management, and communication abilities.
• Thrives in managing multiple competing priorities within a fast-moving remote environment.
• Demonstrates conscientious attention to detail and reliable follow-through.
• Handles confidential information with utmost discretion.
• Shows initiative and ownership mentality, strong self-motivation.
• Skilled at working across different time zones and adept with remote communication technologies.

Technological Proficiencies

• Google Workspace
• Microsoft Office Suite
• Notion
• Slack
• Zoom
• Calendar and scheduling platforms
• Airtable or similar database tools
• AI platforms such as ChatGPT, Claude, or Gemini

Preferred Qualifications

• Experience in startups, venture capital, accelerators, or founder offices.
• Background in project management and event organization.
• Familiarity with the venture capital landscape, fundraising processes, and startup ecosystems.
• Skilled in leveraging productivity and AI-driven workflow automation tools.
• Comfortable working within geographically distributed, remote teams.

Why Work With 16VC

• Engage directly with the founding leadership of a venture capital firm.
• Enjoy full flexibility enabling you to work from anywhere.
• Obtain exposure to innovative startups and cutting-edge industry technology.
• Exercise high degree of ownership and impact firm operations.
• Build meaningful networks with prominent founders, investors, and business leaders globally.
• Contribute to establishing a modern venture capital entity from inception.

Ideal Candidate Attributes

Our ideal teammate relishes simplifying complexity, anticipates needs proactively, communicates effectively, and is passionate about enhancing organizational effectiveness. Whether orchestrating board meetings, curating founder events, or steering multiple strategic projects, you are the reliable executor who makes things happen. Success in this role requires a proactive approach, strong ownership instincts, and exceptional communication skills suited to a remote-first team environment.