Administrative Assistant (Contract)

About IntusCare

IntusCare offers a unique all-in-one platform tailored specifically for Programs of All-Inclusive Care for the Elderly (PACE). Our solutions focus on enhancing care delivery, financial health, compliance, and operational efficiency. We replace obsolete technology and manual processes with dedicated tools designed for care coordination, risk adjustment, population health, and utilization management. Our mission is to empower teams to efficiently manage operations and positively impact the wellbeing of dual-eligible seniors, a vulnerable and clinically complex demographic in the US healthcare system.

Role Overview

This contract position operates on East Coast hours and is ideal for someone who thrives on managing detailed schedules, takes pride in flawlessly arranging travel, and values contributing to the seamless functioning of the team. Reporting in support of the Executive Assistant, you will help manage the executive leadership team's schedules, assist client-facing teams with scheduling, and handle various administrative tasks for the People Operations department.

Key Responsibilities

• Assist the Executive Assistant with managing complex and frequently updated executive leadership calendars.
• Coordinate external scheduling for client-facing teams.
• Help organize domestic travel and lodging arrangements.
• Accurately handle monthly executive leadership expense reports, receipts, and reimbursement processes.
• Support onsite events and team meetings by booking venues, arranging accommodations, managing catering, and researching locations for dinners, client meetings, and informal gatherings.
• Provide backup support for the Executive Assistant during their absences to ensure continuous assistance.
• Collaborate effectively across various levels, personalities, and communication styles within the organization.
• Assist the People Operations team with miscellaneous administrative projects as needed.
• Maintain strict confidentiality when handling sensitive information.

Qualifications

• Experience in administrative support roles.
• Previous work experience at startups or small technology companies is preferred.
• Proven ability to manage complex calendars and coordinate onsite event logistics.
• Meticulous attention to detail with a strong emphasis on accuracy.
• Proficient scheduling skills, particularly with complex, frequently changing calendars.
• Familiarity with Microsoft Outlook and Slack.
• Highly organized and able to excel in dynamic, fast-paced settings.
• Strong prioritization skills with the ability to consistently meet deadlines.
• Flexible and adaptable to shifting business priorities.
• Reliable follow-through on multiple tasks concurrently.

Compensation and Work Arrangement

The hourly wage for this contract role ranges from 25 to 35 USD, with the expected compensation near the midpoint depending on experience and skill set. This is a fully remote position available to candidates located in the United States. Please note that sponsorship is not provided for this role.