Executive Secretary

Role Overview

Our client, a well-established multinational organisation, is seeking a dedicated Executive Secretary to deliver administrative and coordination assistance to senior-level stakeholders. This position operates in a high-energy environment, encompassing operational, organisational, and stakeholder engagement duties that span across the enterprise.

Key Responsibilities

• Provide comprehensive daily administrative support to senior stakeholders by managing calendars, arranging meetings, and overseeing correspondence.
• Assist in compiling reports, summaries, and documentation to back internal and regional communications.
• Support business procedures including documentation flow, approvals, and tracking expenses in line with company policies.
• Arrange travel plans and logistical support to ensure seamless business operations and visits.
• Facilitate engagements with stakeholders, coordinate meetings, and follow up on internal initiatives effectively.
• Contribute to office operations by liaising with vendors, coordinating logistics, and handling routine administrative tasks.
• Assist in organizing and executing internal events and business-related activities.
• Collaborate with various teams to maintain alignment and provide assistance on ongoing projects and ad hoc requests.

Candidate Requirements

• Possess a degree or an equivalent educational credential.
• Minimum of three years' experience in administrative, coordination, or executive support functions.
• Excellent organisational skills with the capability to multitask and pay close attention to detail.
• Capacity to operate independently while managing multiple priorities in a dynamic environment.
• Strong interpersonal and communication skills enabling effective stakeholder engagement.
• Proficiency with Microsoft Office Suite; knowledge of corporate systems is advantageous.
• Exhibit a positive attitude, adaptability, resourcefulness, and readiness to support business requirements as needed.

Application Instructions

To apply, candidates should submit an updated resume in MS Word format to Teoh Yee Ling, Employment Agency Personnel (Reg. No. R26162524), Achieve Career Consultant Pte Ltd (EA License No. 05C3451), by email.

Additional Information

• Only shortlisted applicants will be contacted.
• All applications will be treated with strict confidentiality.