Executive Personal Assistant to Founder

About the Role

An exciting opportunity is available for a highly skilled and professional Executive Personal Assistant to support the Founder of a reputable Architecture and Interior Design consultancy located in Dubai. This full-time, onsite role requires an adaptable individual who excels in managing both high-level business and personal tasks efficiently and discreetly. The position demands someone who thrives in a dynamic environment, with a proactive approach and a strong sense of ownership of their duties.

Key Responsibilities

• Handling a complex and dynamic schedule for both business and personal engagements.
• Arranging domestic and international travel, including booking flights, accommodation, visas, and preparing detailed itineraries.
• Managing the Founder’s email communications by prioritising and organising correspondence.
• Preparing various documents such as presentations, reports, letters, and meeting materials.
• Organising executive meetings, recording minutes, and monitoring follow-up actions.
• Serving as the primary contact point between the Founder, senior leadership, clients, and external parties.
• Maintaining confidentiality of sensitive business and personal information with utmost discretion.
• Overseeing special projects and conducting necessary research tasks.
• Supporting management of personal properties, household services, and lifestyle administration.
• Coordinating business events, client meetings, and executive-level functions.
• Providing comprehensive administrative assistance both professionally and personally.

Candidate Profile

• Minimum 5 years of experience supporting Founders, CEOs, or other C-suite executives.
• Proven background as an Executive Assistant or Executive Personal Assistant.
• Excellent organisational and time-management capabilities.
• Superior written and verbal communication skills.
• Exceptional attention to detail with the ability to handle multiple priorities simultaneously.
• A forward-thinking, solutions-oriented mindset capable of anticipating needs.
• High degree of professionalism, integrity, and confidentiality.
• Advanced skills in Microsoft Office applications.
• Experience managing complex international travel arrangements and executive calendars.
• Previous work experience in the UAE is advantageous but not compulsory.

Compensation and Work Conditions

• Monthly salary ranging from AED 18,000 to 25,000, based on experience.
• Monday to Friday work schedule with occasional flexibility required to meet business demands.
• Work directly with the Founder in a significant and trusted role.
• Opportunity for involvement in executive-level business decisions and strategic operations.
• A dynamic work environment with diverse tasks and no repetitive days.
• Supportive and collaborative workplace culture.
• Excellent prospects for career growth and advancement.
• Preference for candidates currently residing in the UAE who can join on short notice.