Executive Assistant & Office Manager

Role overview

This position combines executive support and office management. You will work closely with the Partner to keep priorities organized, protect time for high-value work, and ensure the office runs smoothly each day. The role calls for excellent judgment, confidentiality, coordination across multiple stakeholders, and the ability to stay effective in a fast-moving environment.

What you'll do

• Deliver senior-level administrative support to the Partner with professionalism, speed, and discretion.
• Own the Partner's schedule, including calendar coordination, travel planning, expense tracking, and meeting setup.
• Organize board sessions, investor meetings, internal committee meetings, and outside engagements, making sure all logistics and materials are ready ahead of time.
• Build meeting agendas, compile briefing documents, note follow-up actions, and chase stakeholders to help decisions move forward on time.
• Prepare and refine presentations, emails, reports, investor-facing updates, and internal notes to a polished business standard.
• Serve as the main contact for the Partner's communication flow, sorting and prioritizing incoming and outgoing messages.
• Keep executive and company records well structured, secure, and easy to retrieve while maintaining strict confidentiality.
• Run day-to-day office administration and help maintain a professional, efficient, and orderly workplace.
• Manage office operations, facilities, suppliers, consumables, and admin services, working with internal colleagues and external vendors as needed.
• Assist with company events, leadership gatherings, and external conference coordination.
• Handle sensitive information carefully and always with a high level of integrity.

What we're looking for

• A bachelor's degree in Business Administration or a similar discipline.
• About 3 to 5 years of experience in executive assistance, office management, executive operations, or a comparable role supporting senior leadership.
• Proven ability to balance executive support responsibilities with office operations in a changing environment.
• Strong planning and prioritization skills, with the ability to manage several competing tasks at once.
• Excellent written and spoken communication in both Arabic and English.
• A professional approach marked by discretion, confidentiality, and integrity.
• Advanced capability with Microsoft Office tools, especially PowerPoint, Word, and Excel.
• Skill in creating high-quality presentations, reports, and executive correspondence.
• Good people skills and the ability to coordinate smoothly across all organizational levels.
• A proactive, detail-focused, and resourceful mindset with a drive for continuous improvement.

Additional information

Location: Riyadh, Saudi Arabia.

Employment type: Full-time, onsite.