Executive Assistant

Opportunity Overview

Join by charlotte as a part-time Executive Assistant (25 hours per week) in Rosebery, New South Wales. This pivotal role supports the leadership team by managing diaries, facilitating meetings, and coordinating various leadership-related activities to enrich our brand's community experience.

Key Responsibilities

• Manage the leadership team's calendars meticulously, resolving scheduling conflicts and identifying priorities early.
• Ensure leaders' creative and strategic planning time remains uninterrupted throughout the week.
• End-to-end organization of board meetings including scheduling, preparation of confidential documents, and coordination with directors.
• Plan and support strategic and recurring leadership meetings by preparing agendas, pre-reads, and capturing notes.
• Handle travel arrangements, expense management, and daily administrative support to allow leaders to concentrate on business objectives.
• Prepare and distribute internal newsletters and weekly updates.
• Coordinate leadership participation in marketing shoots, styling sessions, casting, retail activations, and marketing events.
• Provide backup assistance to the office coordinator as needed.

Candidate Profile

• Experienced in supporting senior leaders, founders, or executives with exceptional organizational skills.
• Exceptional management of multiple diaries and inboxes.
• Strong written communication skills, adept at drafting stakeholder correspondence and updates.
• Skilled in preparing for board meetings and handling sensitive, confidential materials.
• Confident managing relationships with senior external stakeholders, ensuring follow-ups are closed efficiently.
• Experience with coordination of travel, events, or photoshoot logistics is advantageous.
• Enjoyment of a dog-friendly work environment, as leadership occasionally brings pets to the office.

Benefits and Culture

• Attractive discounts on company products allowing you to wear inspiring collections.
• An additional leave day granted on your birthday as a personal celebration.
• Access to an Employee Assistance Program with wellbeing resources and discounted health consultations.
• Participation in unique company events designed to build connections and celebrate the team.
• Be a valued part of a creative, rapidly growing team that prioritizes personal growth and inclusion.

About by charlotte

by charlotte crafts jewellery as meaningful keepsakes representing life’s significant moments. Our designs symbolize love, courage, and personal journeys, reflecting the bonds and memories of our clientele. We are devoted to equal opportunities and fostering an inclusive, respectful workplace culture. Please note only shortlisted candidates will be contacted due to application volume.