Executive Assistant - 13 Month Maternity Cover

About the Role

We are seeking an experienced Executive Assistant to join a prestigious global alternative investment firm in London, covering a 13-month maternity leave. This is a dynamic, fast-paced position that involves supporting a select group of senior leaders within a collaborative and high-achieving team. The role requires ownership, adaptability, and strong relationship-building skills to function as a trusted partner across the company.

Key Responsibilities

• Efficiently managing complex and frequently changing schedules across multiple time zones.
• Organizing international travel plans, itineraries, and logistical arrangements.
• Coordinating meetings, team gatherings, and offsite events.
• Preparing presentations, meeting documents, and supplementary materials.
• Handling expense reports and assisting with various administrative tasks.
• Maintaining communication channels as a primary point of contact for both internal and external parties.
• Ensuring smooth daily operations within the team.
• Balancing competing priorities while adapting to evolving business requirements.

Candidate Requirements

• Prior experience as an Executive Assistant within financial services, investment management, professional services, or comparably fast corporate environments.
• Exceptional organizational abilities coupled with meticulous attention to detail.
• Capability to juggle multiple tasks effectively while maintaining composure under pressure.
• A proactive mindset with a focus on problem-solving.
• Excellent communication skills and confidence in engaging with senior-level stakeholders.
• A cooperative approach with readiness to assist the broader team as necessary.
• Strong interpersonal skills to quickly establish credibility and build trusted relationships.

Benefits and Work Environment

• Opportunity to work within a well-regarded global investment firm.
• A supportive and inclusive culture where support team contributions are highly valued.
• Direct interaction with senior leadership in a vibrant and fast-evolving setting.
• Hybrid working arrangement: Four days onsite during initial onboarding and training, transitioning to three days onsite thereafter.
• A diverse and engaging role offering substantial responsibility and autonomy.