Buying Assistant

About the Role

A growing Irish greeting card and gift company in Wicklow is looking for a Buying Assistant. This role is ideal for a junior professional interested in buying, procurement, production, or design-focused retail products.

Key Responsibilities

• Accurately maintain production data including product specifications, costs, and supplier details across internal spreadsheets and systems.
• Organize and upkeep digital files and shared documents to ensure information is accessible and traceable.
• Assist in preparing and issuing purchase orders in a timely manner.
• Keep supplier price lists, product quotations, and cost details up to date.
• Track production lead times, delivery schedules, and sample approvals meticulously.
• Monitor stock levels and identify when repeat orders are needed according to seasonal plans.
• Support the buying team with product performance analysis, cost comparisons, and margin calculations.
• Follow order progress and promptly report any delays or issues in production.
• Prepare reports for supplier reviews, production planning meetings, and customer updates.
• Ensure product and packaging information is properly documented before production and shipment.
• Create and issue customer barcodes and manage new product additions to portals such as SAP, Ariba, and PIMS.
• Organize meetings and maintain accurate notes and follow-ups.
• Provide general administrative assistance to the Buying and Design teams as necessary.

Candidate Requirements

• Proficient in Microsoft Excel with confidence handling spreadsheets and data.
• Strong attention to detail and precision in data entry.
• Excellent organizational and time management capabilities.
• Clear and professional written and verbal communication skills.
• Ability to multitask and manage competing priorities within tight deadlines.
• Proactive attitude and eagerness to learn new systems and procedures.
• Previous experience in administration, data entry, procurement, supply chain, or production support is preferred.
• Experience with barcode systems or inventory management software is an advantage.
• Interest in merchandising, stock planning, manufacturing, or retail supply chain is desirable.
• Background in retail, product, or creative sectors would be beneficial.
• Passion for greeting cards, paper goods, or design-led products is a strong plus.

Additional Information

• Competitive salary package inclusive of bonus and pension.
• Access to excellent training and development opportunities.
• Supportive and creative work environment promoting growth.