Administrative Assistant – Site Operations

About BQE Water

BQE Water Inc., headquartered in Vancouver, BC, is a globally recognized provider of environmentally responsible water treatment solutions tailored for the international mining sector. Our expert engineering innovations support operations worldwide, with a significant presence throughout North America.

Role Overview

We are seeking a detail-focused, proactive Administrative Assistant to support our remote water treatment plant operations teams. This full-time role ensures smooth administrative processes and effective communication across departments, helping to manage multiple priorities within a dynamic and fast-paced environment characterized by seasonal workflow variations.

Key Responsibilities

• Facilitate onboarding procedures for new operations employees across North America, including coordinating third-party safety training (e.g., first aid, fit-for-duty certifications).
• Manage issuance of initial personal protective equipment (e.g., safety vests, jackets, hard hats).
• Organize pre-access requirements such as site orientations and drug and alcohol testing.
• Support supervisors and managers in scheduling employee rotations to meet project requirements efficiently.
• Handle operator expense processes, including collecting and filing receipts.
• Arrange travel and accommodation bookings for operations personnel, serving as the primary liaison between site travel and corporate travel agencies.
• Act as the main point of contact for operators regarding corporate support inquiries, redirecting as necessary (e.g., benefits, expenses).
• Maintain and organize both physical and digital operational files, records, and documentation.
• Keep current training records, certifications, and compliance documents up to date for the operations team.
• Assist in preparing reports, presentations, and operational documents.
• Serve as a communication hub for internal and external stakeholders.
• Manage site office supplies, equipment, and maintain vendor relationships.
• Track team tasks, deadlines, and action items to ensure timely completion.

Required Qualifications

• Fluency in both French and English to support multiple provincial sites.
• At least two years of administrative experience supporting remote sites and field staff, ideally within industrial or operations-based environments.
• Minimum education of a high school diploma or equivalent; Associate or Bachelor's degree preferred.
• Proficiency in Microsoft Office Suite and/or Google Workspace tools.
• Exceptional organizational skills and effective time management capabilities.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Detail-oriented mindset coupled with strong problem-solving abilities.

Compensation and Benefits

• Annual salary range between 50,000 and 65,000 CAD.
• Manulife healthcare coverage starting from the date of hire.
• Bonus company-funded healthcare spending account provided upon probation completion.
• Retirement savings plan matching of 1-5% after probation period.
• Up to $1,000 yearly education reimbursement for skill development after one year of service.

Additional Information

As we receive a high volume of applications, only candidates shortlisted for further consideration will be contacted. We appreciate your interest in joining BQE Water.