Receptionist and Office HR Administrative Executive

About the Role

We are looking for a multitasking female professional to join V-Tronik Innovation LLP as a Receptionist Cum Office HR Admin Executive. This full-time position based in Bengaluru involves supporting senior management, managing office systems, HR administration, and assisting in operational activities.

Key Responsibilities

• Develop and maintain office systems including data management and filing procedures.
• Organize travel arrangements such as visas, accommodations, and accompany senior leaders when necessary to meetings or presentations.
• Manage phone calls, inquiries, and visitor reception across all levels.
• Schedule and maintain diaries and appointments for senior management.
• Participate in official lunches or dinners on behalf of senior management with clients or representatives.
• Monitor and respond to emails via Microsoft Outlook, capturing feedback for senior leaders.
• Take dictation, prepare, and distribute minutes from meetings promptly.
• Conduct candidate background checks and coordinate recruitment activities including visiting institutes and calling candidates.
• Maintain employee documentation and handle HR and administrative tasks.
• Prepare briefing papers, reports, and presentations for meetings and client interactions.
• Organize and attend meetings ensuring senior management's preparedness while liaising with clients, suppliers, and staff.
• Oversee company accounts, budgets, funds transfers, insurance renewals, and ensure timely payments.
• Make decisions and delegate tasks during senior management absences.
• Manage database information and prepare Excel sheets with company data.
• Handle tender bid processes – receiving, responding, coordinating vendor communications, preparing comparisons, and submitting bids on time.
• Follow up on tender orders and evaluate competitors’ bids, preparing detailed Excel analyses.
• Issue work orders and track delivery progress by coordinating with departments and managers.
• Attend client, vendor meetings, exhibitions and support travel both locally and internationally.
• Manage the front desk and provide assistance to junior staff during absences.
• Maintain and secure employee records, including contracts and attendance data.
• Support recruitment activities such as job postings, interview scheduling, offer letter preparation, and onboarding processes.
• Assist payroll and benefits administration by processing timesheets, leaves, and addressing employee inquiries.
• Serve as the initial point of contact for HR-related questions and ensure communication of company policies.
• Ensure compliance with labor laws and update company HR policies accordingly.
• Support training logistics, organize employee events, and prepare HR reports.

Job Details

The working hours are 9 AM to 6 PM from Monday to Saturday, with Sunday off. The office is located at Cunningham Road near Vidhan Soudha, Bengaluru.

Compensation and Benefits

• Monthly salary ranging between ₹25,000 and ₹40,000, negotiable based on experience.
• ESIC and PF benefits if eligible.
• Insurance coverage, bonuses, gratuity, and legally mandated leaves.
• Annual salary increments.
• Travel allowance.
• Retention bonus upon completion of 5 years of service.

Candidate Requirements

• Fluent English communication skills, with preference for Kannada language knowledge.
• Strong typing skills.
• Proficiency with Microsoft Excel functions such as VLOOKUP, Pivot Tables, spreadsheets, and sum formulas.
• Experience with Microsoft Outlook for email management.
• 5 to 10 years of professional experience relevant to HR administration and office operations.

Additional Information

This opportunity is a direct hiring by V-Tronik Innovation LLP and not through a consultancy or contract-based firm. No fees are charged to the applicants. Interviews are conducted face-to-face only, no virtual or telephonic interviews. Interested candidates should send their resumes via WhatsApp to the provided contact number.