Procurement Executive / Senior Executive - Mumbai

About Paradigm Realty

Paradigm Realty is dedicated to redefining urban living through superior construction, innovative design, and a customer-focused approach. Built on trust, transparency, and punctual delivery, the company develops residential and commercial projects that enhance lifestyles and represent excellence in real estate.

Role Overview and Responsibilities

• Develop and maintain a comprehensive supplier database categorized by performance, capacity, and financial stability.
• Conduct thorough evaluation and industry reference checks to empanel suppliers effectively.
• Continuously monitor and update supplier performance data for active projects.
• Create and manage a repository of procurement best practices and market conditions to promote efficient negotiations and foster a competitive supplier environment.
• Gain an in-depth understanding of project requirements and devise procurement plans aligned with market trends, organizational needs, and supplier availability in consultation with the Head of Procurement.
• Collaborate with internal teams including Design, Planning, Estimation, Execution, Quality, and Safety to ensure category strategies encompass comprehensive project scopes and conditions.
• Develop strategic supplier relationship plans, considering material criticality, availability, and technology needs.
• Coordinate preparation of Request for Quotation (RFQ) documents including Bills of Quantity, technical specifications, and drawings alongside the Purchase Executive.
• Identify and shortlist potential suppliers through pre-bid evaluations, compiling necessary project and financial documentation to establish a qualified supplier panel.
• Submit the shortlisted supplier panel to the Head of Procurement, ensuring supplier pre-qualification aligns with project scope and complexity.
• Manage the entire RFQ process—launching, conducting pre-bid technical meetings, tracking submissions, and facilitating bid openings.
• Ensure timely collection of all mandatory bid submissions, maintaining active follow-up with bidders.
• Provide continuous updates to the Head of Procurement regarding RFQ progress and clarify additional supplier inquiries as required.
• Verify completeness and accuracy of all RFQ submission documents against requirements.
• Compile rate analyses and benchmark industry data to support negotiation strategies.
• Negotiate with suppliers on price, delivery schedules, warranties, and other commercial terms.
• Prepare comparative assessments of supplier credentials, capabilities, and price quotations against market and budget benchmarks.
• Ensure all decision factors are documented to facilitate transparent and objective supplier comparisons.
• Obtain internal approvals for purchase awards and maintain comprehensive RFQ documentation following organizational SOPs.
• Issue final procurement documents including Letters of Intent, Purchase Orders, and Bank Guarantees.
• Secure supplier acceptance of purchase orders post-approval and signature.
• Confirm accurate payment terms are configured in the ERP system for efficient billing once contracts are finalized.

Eligibility

Applicants should hold a B.Tech or B.E. degree in Civil Engineering.