Executive Assistant

About the Role

We are seeking a highly capable Executive Assistant to provide dedicated support to three or more senior executives in a global organisation based in the London area. This six-month contract role offers a hybrid working arrangement and an initial daily rate of approximately £140-£145 within Inside IR35 regulations. This position requires exceptional organisational skills and the ability to handle multiple priorities with confidence while engaging with senior stakeholders.

Key Responsibilities

• Manage complex calendars and diaries for several senior leaders simultaneously.
• Organise comprehensive international travel plans including accommodation, visas, and detailed itineraries.
• Prepare and coordinate board meetings, agendas, and executive communications.
• Oversee executive expense claims and perform monthly reconciliations.
• Serve as a liaison to clients, senior stakeholders, and visiting business guests.
• Collaborate with Finance and Legal departments on invoicing, billing, and collections processes.
• Arrange internal meetings, events, and support various projects.
• Assist with the onboarding process for new hires in partnership with Recruitment.
• Maintain thorough documentation and manage electronic filing systems.
• Act as a critical point of communication across departments including IT, Finance, Sales, and Public Relations.

Candidate Profile

• Proven track record in supporting multiple senior executives, preferably three or more.
• Exceptional organisational abilities and effective time management skills.
• Familiarity with Concur expense management software is advantageous.
• Excellent interpersonal communication and stakeholder engagement skills.
• A proactive approach and meticulous attention to detail are essential.
• Experience working in a substantial corporate environment is beneficial.