Executive Assistant

About Solace

Solace is a mission-driven Series C startup operating in the U.S. healthcare sector, aiming to simplify the complex healthcare system that leaves 88% of adults lacking sufficient health literacy. Founded in 2022 and backed by notable investors, Solace pairs patients with expert advocates to help them make informed decisions and achieve better health outcomes.

Role Overview

We are seeking a dedicated Executive Assistant to support the Founder’s Office, including the Co-Founders and C-suite leaders. As a strategic partner, you will facilitate efficient executive operations by managing calendars, meetings, communications, travel, and executive coordination. This role demands exceptional judgment, foresight, and attention to detail to help maintain a strong operational rhythm throughout the organization.

Key Responsibilities

• Manage complex, multi-time-zone calendars, prioritizing meetings according to urgency and strategic importance.
• Safeguard executives' time by screening requests, managing hold blocks, and resolving scheduling conflicts proactively.
• Coordinate planning and execution of leadership meetings, team offsites, and large company events.
• Represent executives in meetings when necessary, capturing detailed notes, clarifying decisions, and ensuring action items are followed through.
• Compose, edit, and dispatch communications on behalf of executives with clarity and professionalism.
• Act as a liaison among executives, internal leaders, external partners, vendors, and stakeholders.
• Summarize and escalate important information while upholding confidentiality.
• Support leadership routines by managing agendas, note-taking, and tracking follow-ups for various meetings and planning sessions.
• Create and refine systems and processes that improve productivity and organizational efficiency.
• Handle detailed travel arrangements, itineraries, reservations, and expense reporting.
• Ensure flawless operation during high-demand periods, travel, and rapid organizational changes.

Required Qualifications

• Minimum of 5 years supporting senior executives, preferably at VP or C-suite level, in fast-paced, high-growth settings.
• Experience within legal environments such as law firms is highly valued.
• Superior skills in calendar management, prioritization, and organization.
• Excellent verbal and written communication abilities for clear executive correspondence.
• Proven discretion and professionalism handling confidential information.
• Strong project management skills with a focus on execution and follow-through.
• Proactive problem-solving and anticipation of executive needs.
• Ability to remain composed and clear-headed in dynamic and ambiguous situations.
• High emotional intelligence with adeptness at managing cross-functional relationships tactfully.
• Background experience in startups, healthcare, technology, legal, or operationally complex organizations is a plus.

Additional Information

Applicants must be located within the United States. This role involves high visibility and trust and is key to scaling the organization. Solace maintains strict protocols for recruitment integrity; applicants should remain vigilant against fraudulent communications.

Compensation

This position offers a salary range between $100,000 and $150,000 annually.