Executive Assistant

About the Role

Lex Consultancy is pleased to collaborate with a premier luxury hospitality company seeking a seasoned Executive Assistant. This role will provide essential support to the Chief Commercial Officer and two senior marketing leaders, playing a pivotal role within an energetic Commercial team.

This position suits a highly organised, proactive professional who excels in a fast-moving setting and enjoys aiding senior executives while managing complex business tasks.

Responsibilities

• Deliver comprehensive executive assistant support to the Chief Commercial Officer and two senior marketing managers, juggling multiple priorities to ensure smooth daily operations.
• Organise complex, ever-changing schedules, arrange meetings across various time zones, and manage competing business demands.
• Manage the inbox effectively by prioritising communications, drafting appropriate replies, and ensuring prompt follow-up on important matters.
• Prepare agendas, board materials, executive presentations, reports, and meeting documents with the utmost professionalism.
• Serve as the primary contact for the CCO, handling communications with top executives, internal departments, and external collaborators.
• Coordinate executive meetings, leadership events, workshops, and conferences, managing all logistics efficiently.
• Arrange domestic and international travel plans, accommodations, detailed itineraries, and expense reports.
• Assist in preparing board reports, commercial updates, and leadership presentations by collecting and accurately presenting relevant data.
• Monitor projects, action items, and deadlines across Sales, Marketing, and Revenue teams, ensuring accountability and timely delivery.
• Facilitate communication among multiple hotel locations to support alignment on commercial goals and initiatives.
• Maintain commercial files, contracts, and internal systems in compliance with company policies.
• Contribute to partnership proposals, marketing decks, and various commercial initiatives.
• Identify potential risks, project delays, or dependencies proactively, escalating as needed.
• Foster strong, confidential relationships with stakeholders throughout the organisation while upholding professionalism.

Candidate Profile

• Experience as an Executive Assistant, Personal Assistant, or senior administrator supporting executive-level personnel.
• Exceptional organisational and planning skills with the capacity to manage several priorities in fast-paced settings.
• Strong communication and interpersonal abilities, confident in engaging with senior management.
• High attention to detail with a proactive, problem-solving mindset.
• Advanced proficiency in Microsoft Office applications, especially Outlook, Excel, PowerPoint, and Word.
• Ability to work autonomously while collaborating effectively within teams.
• High standards of discretion, professionalism, and integrity.

Benefits

• Attractive salary and comprehensive benefits package.
• Permanent position in a respected luxury hospitality enterprise.
• Continuous learning and professional development opportunities.
• Generous paid time off.
• Employee discounts and additional perks.
• Participation in a pension plan.
• Supportive, collaborative workplace with prospects for career advancement.