Administrative Assistant III

About the Role

The Maryland Transportation Authority (MDTA) manages eight major toll facilities across Maryland, including bridges, tunnels, and turnpikes, ensuring safe and efficient transportation. The Administrative Assistant III position supports the MDTA Police Quartermaster Unit, performing complex administrative tasks requiring independent judgment related to purchasing, invoice management, and office support.

Responsibilities

• Prepare and process purchase orders for meal chits and invoices.
• Coordinate requests for supplies, materials, and equipment.
• Utilize the State Purchasing Card to handle and reconcile monthly invoices.
• Track, review, and process vendor invoices to guarantee timely payments.
• Collaborate closely with Finance personnel regarding invoice payments and procurement activities.
• Manage mail sorting and distribution and monitor the Quartermaster email inbox.
• Reconcile monthly credit card logs alongside purchasing documents.
• Maintain organized records, files, and correspondence related to purchasing and administrative duties.
• Provide additional administrative support as directed by the Quartermaster Commander.

Work Details

This role reports to the MDTA Police First Sergeant or a designated authority. The current vacancy is located in Baltimore County, Maryland, with potential availability of hybrid telework schedules. This recruitment may also fill future openings within MDTA.

Benefits

• At least 11 paid holidays annually.
• Minimum of 27 leave days per year combining personal, vacation, and sick leave (prorated based on start date).
• Access to the State Pension System and deferred compensation plans.
• Comprehensive health, dental, and vision insurance options.

Qualifications

• Graduation from high school or possession of an equivalent certificate.
• Five years of experience in secretarial or administrative work.
• Additional years of secretarial or clerical experience may substitute the educational requirement on a year-for-year basis.
• An Associate of Arts degree in Secretarial Science can substitute up to two years of required experience.
• U.S. Armed Forces military service may substitute education and experience requirements year-for-year.

Additional Information

Applications must be submitted online by July 27, 2026. Resumes alone will not be accepted; a complete online application is mandatory. Maryland adheres to a drug-free workplace policy and may conduct background and reference checks. Selected candidates must be authorized to work in the United States and note that MDTA does not support H-1B visa sponsorships currently. Reasonable accommodations are available for qualified individuals with disabilities, including auxiliary aids and services after notification. Bilingual candidates are encouraged to apply. MDTA is an equal opportunity employer with a commitment to diversity and inclusion.