HR Assistant/Executive

About Alchemist

Alchemist is a growing multi-outlet F&B brand with locations across Singapore, Japan, and Taiwan, focusing on delivering exceptional coffee experiences through its dedicated team. We are seeking a detail-oriented HR Executive who values a people-first approach to oversee seamless people operations from onboarding to ongoing employee engagement and development.

Responsibilities

• Manage complete monthly payroll processing via Talenox, ensuring accurate CPF contributions and IR21 tax clearance submissions.
• Administer leave management and the processing of final salaries.
• Collaborate closely with Operations to verify attendance and timesheets through Deputy, ensuring timely payroll uploads.
• Oversee end-to-end recruitment for outlet and operations positions, including job postings, candidate sourcing, interviewing, and managing job offers.
• Prepare and update recruitment collateral such as job descriptions and employment contracts.
• Conduct employee orientation and onboarding to ensure new hires are well-integrated and informed from the outset.
• Handle work pass applications, renewals, and cancellations in strict adherence to MOM regulations.
• Maintain digital employee records accurately within Talenox and other HR systems.
• Draft various HR correspondences including employment, promotion, salary adjustment, and employment verification letters.
• Provide support in employee relations including counselling, grievance resolution, issuing warnings, and managing offboarding procedures.
• Act as a trusted and accessible point of contact for any HR-related queries from employees and management.
• Process attendance reports, pro-family leave submissions, and claims for government-paid leave efficiently and punctually.
• Ensure proper archiving of employee documentation according to internal HR policies and PDPA guidelines.

Candidate Profile

• Diploma or Degree in Human Resource Management or a related field.
• Minimum of two years practical experience managing payroll and recruitment in F&B, retail, or recruitment agencies.
• Proficient use of HR Management Systems and payroll tools; familiarity with Talenox and Deputy is highly preferred.
• Exceptional organizational skills and attention to detail with an ability to manage multiple tasks simultaneously.
• Strong communication skills, able to confidently liaise with various organizational levels.
• Self-directed and efficient when working in a small, lean team setting.
• Mandarin language skills are a plus to facilitate communication with Mandarin-speaking team members and candidates.
• Applicants must be Singapore citizens or permanent residents.

Compensation and Benefits

• Competitive salary commensurate with qualifications and experience.
• Comprehensive medical and dental insurance coverage.
• Employee discounts available at all Alchemist outlets.
• Performance-related bonuses.
• Opportunities for professional training and career development.
• Supportive team culture emphasizing hospitality, knowledge sharing, and camaraderie.