Administrative Assistant

About Kindred Hospital South Bay

Kindred Hospital South Bay is a specialized long-term acute care facility providing comprehensive hospital-level care for extended recovery periods. Our hospital operates in close collaboration with patients' physicians to ensure 24/7 clinical care, supporting a smooth journey toward wellness. Conveniently positioned near major highways and local amenities such as shopping centers and dining establishments, we are readily accessible to our community.

Position Overview

The Administrative Assistant plays a key role by managing various clerical and secretarial duties essential to smooth office operations. Responsibilities include handling correspondence, word processing, arranging travel, managing inquiries, and organizing meetings and records.

Key Responsibilities

• Support the CEO, COO, or designated department leader by performing daily administrative office tasks.
• Manage office supply orders by completing and authorizing requisitions.
• Assist with compiling and organizing data pertinent to the annual departmental budget.
• Monitor and reconcile expenditures within allocated budget limits.
• Collect and integrate data from multiple sources to support special projects and prepare related reports.
• Maintain procedures that promote effective communication and information flow within the department.
• Perform secretarial functions including typing, correspondence drafting, report preparation, and email communications.
• Organize and maintain departmental records, files, and policy/procedure manuals.
• Foster positive working relationships inside and across departments.
• Serve as a departmental resource and point of contact for other divisions.
• Arrange and schedule meetings involving departments and managers/directors.
• Demonstrate flexibility and strong organizational abilities in daily activities.
• Uphold strict confidentiality regarding all patient and employee information.

Qualifications and Skills

• High school diploma or an equivalent secondary education level preferred, or demonstrated capability to perform job functions.
• Minimum one year of experience in administrative or secretarial roles.
• Excellent command of English language, both written and spoken.
• Excellent attendance and reliability are required.
• The role involves no travel obligations.

Compensation and Benefits

The hourly pay ranges from $23.00 to $26.63. ScionHealth offers a comprehensive benefits package for eligible employees which includes Medical, Dental, Vision coverage, 401(k), Flexible Spending Accounts/Health Savings Accounts, Life Insurance, Paid Time Off, and Wellness programs.