Warehouse Officer

Job Overview

The Warehouse Officer plays a vital role in ensuring the smooth operation of warehouse and distribution centers by managing inventory, logistics, and organization tasks to support efficient workflows.

Key Duties

• Accurately maintain and update both physical and digital inventory systems, including stock cards and ledgers.
• Perform routine physical counts of inventory to verify records and detect any inconsistencies, damages, or losses.
• Manage the safe receipt, storage, and dispatch of goods following prescribed procedures and donor requirements.
• Apply and uphold warehouse best practices such as the FIFO and FEFO stock management methods.
• Ensure commodities are handled, stacked, and stored correctly to maximize space usage while avoiding damage or contamination.
• Guarantee all stored items meet quality and storage standards set by donors and the organization.
• Implement controls to minimize spoilage, contamination, and pest problems.
• Maintain an orderly and secure filing system for all commodity-related documents and records.
• Supervise the upkeep and proper operation of warehouse equipment.
• Enforce safety and security measures including controlling warehouse access.
• Collaborate with procurement and logistics teams to facilitate timely receipt and dispatch of supplies.
• Assist commodity officers and mobilizers during distribution events.

Required Qualifications and Experience

• A Higher National Diploma or Bachelor’s degree in Accounting, Supply Chain Management, Logistics, Agriculture, or related disciplines.
• Two to three years of relevant experience in warehouse operations or inventory management, ideally within the commodities sector.
• Comprehensive understanding of commodity storage, applicable regulations, and health and safety protocols.
• Physical endurance to stand for extended periods during work hours.
• Strong verbal and written communication capabilities.
• Proficient in documentation and accurate record keeping.
• Alignment with ECOM's core values including integrity, innovation, inclusivity, excellence, collaboration, attention to detail, problem-solving skills, and time management.
• Competent in Microsoft 365, notably Excel for reporting and documentation purposes.