Technical Assistant (HSE Admin)

About the Role

Transguard Workforce Solutions, a premier HR service provider in the UAE with extensive regional experience, seeks a skilled Technical Assistant to support senior management within an active Oil & Gas setting in Dubai. This role involves delivering comprehensive administrative and technical support to ensure effective coordination of departmental functions including documentation management, budgeting, procurement, and communication with stakeholders.

Key Responsibilities

• Deliver daily administrative and technical support to senior leaders and departmental teams.
• Create and update technical reports, presentations, meeting agendas, minutes, and related documentation.
• Handle departmental correspondence, including emails, letters, and internal communications.
• Collaborate with internal divisions and external parties to collect information and ensure timely completion of follow-up tasks.
• Maintain organized departmental records and files in accordance with company procedures.
• Assist in monitoring departmental budgets and preparing expenditure updates.
• Organize meetings, workshops, conferences, and other events for the department.
• Support procurement functions by initiating Purchase Requisitions, monitoring Purchase Orders, and processing Goods Receipt Notes.
• Keep track of employee attendance and leave records, ensuring compliance with approval processes.
• Arrange travel logistics, accommodations, and transportation for department members.
• Facilitate administrative support for site visits, audits, inspections, and health, safety, and environmental activities.
• Manage reception of visitors, contractors, and external stakeholders visiting the department.
• Carry out additional administrative and operational tasks assigned by management.

Qualifications and Requirements

• Diploma, HND, or Bachelor's Degree in Engineering, Technical Studies, Applied Sciences, Business Administration, or related fields.
• At least 5 years experience in roles such as Technical Assistant, Technical Coordinator, or Project Coordinator within Oil & Gas, Petrochemical, Refinery, Energy, EPC, or Industrial sectors.
• Valid UAE Driving License is mandatory.
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and MS Project.
• Experienced in preparing technical documentation and presentations.
• Knowledge of procurement processes involving Purchase Requisitions, Purchase Orders, and Goods Receipt Notes.
• Strong organizational, multitasking, and coordination skills.
• Excellent English communication skills, both verbal and written.