Project Coordinator - Healthcare and Pharmaceutical Agency

About the Role

This opportunity is for a Project Coordinator working within a healthcare and pharmaceutical agency based in the United States. The position offers a chance to develop foundational project management skills while supporting impactful initiatives in the healthcare and pharmaceutical sectors. You will coordinate projects from initiation through completion, helping keep timelines, workflows, budgets, and deliverables organized and aligned.

The ideal candidate enjoys facilitating collaboration, managing details, and contributing to team success in a dynamic environment. The role provides exposure to agency operations, client interactions, and industry-specific practices, promoting continuous learning in a fast-paced setting.

Key Responsibilities

• Assist with daily project operations including managing timelines, updating statuses, routing project tasks, and operational tracking.
• Support project managers and account teams by coordinating deliverables, setting priorities, and sustaining team communications.
• Manage project setup, tracking, and reporting using dedicated project management systems.
• Contribute to budget monitoring and reporting while collaborating with project, account, and finance teams.
• Organize and facilitate project kickoff meetings, status updates, and internal discussions.
• Maintain well-organized project documentation and ensure compliance with established workflows and processes.
• Communicate project updates, resource requirements, and potential obstacles with guidance from senior members.
• Identify and escalate risks by monitoring project progress and aiding teams to develop solutions.
• Learn agency structures, client expectations, healthcare industry protocols, and regulatory standards.
• Participate in mentorship, training, and professional development programs to enhance project management capabilities.
• Promote a collaborative culture emphasizing accountability, quality, and exceptional client service.

Qualifications

• Bachelor’s degree in marketing, communications, advertising, business, or a related discipline is preferred.
• Minimum of one year of professional work experience is preferred.
• Experience or exposure to healthcare, pharmaceutical, life sciences, or related industries is advantageous.
• Strong organizational aptitude capable of juggling several tasks and deadlines simultaneously.
• Excellent communication and interpersonal skills for working across diverse teams.
• Proficiency in Microsoft Office Suite and familiarity with Mac OS environments.
• Ability to rapidly learn new tools, procedures, and project management techniques.
• A proactive and accountable approach to assigned duties.
• Keen attention to detail with dedication to producing accurate and high-quality outputs.
• Adaptability to thrive in a fast-paced, evolving workplace.
• Willingness to accept feedback and nurture growth within a project management career trajectory.

Benefits and Compensation

• An annual salary range between $40,000 and $60,000 commensurate with experience and qualifications.
• Eligibility for an annual discretionary bonus.
• Access to health insurance coverage.
• Retirement savings plan participation.
• Life insurance and disability benefits.
• Paid parental leave provisions.
• Paid time off including vacation and sick days.
• Opportunities for mentorship, training, and career development within the healthcare and pharmaceutical agency context.