Talent Acquisition, HR Operations & Executive Support Specialist - 6-Month Contract

About Haptiq

Haptiq is an AI-driven enterprise solutions company serving public and private sectors including governments, institutions, asset managers, and family offices. Headquartered in New York City with four global branches, Haptiq employs over 300 engineers and delivery experts worldwide. The company focuses on centralizing and unifying data, automating workflows, and providing predictive insights to help organizations achieve operational excellence and enhance performance across complex environments.

Position Overview

We seek a meticulous, proactive, and well-organized Talent Acquisition, HR Operations & Executive Support Specialist for a temporary six-month contract to cover a leave of absence. Reporting to the People team, this role integrates end-to-end recruitment duties, HR operations support, and high-level administrative assistance for the CEO. The ideal candidate thrives managing multiple priorities in a fast-moving setting, communicates effectively across all levels, and holds ownership of diverse tasks balancing strategic recruitment with operational and executive coordination.

Key Responsibilities

• Oversee full-cycle recruitment, from job intake to offer finalization and onboarding coordination.
• Collaborate with hiring managers to clarify hiring needs, job criteria, and recruitment deadlines.
• Create and publish job postings on various recruitment platforms.
• Source, assess, and engage candidates via multiple channels ensuring a positive candidate journey.
• Organize interview schedules, candidate communications, and offer procedures.
• Maintain recruitment data, candidate pipelines, hiring statistics, and HR records within internal systems.
• Work alongside HR, Finance, IT, managers, and external partners to streamline hiring and employee lifecycle activities.
• Assist with onboarding, offboarding, and other HR administrative processes.
• Contribute to HR projects, process enhancement, and operational initiatives.
• Provide support for benefits administration and address employee HR queries when necessary.
• Manage complex executive calendars across various time zones facilitating scheduling and priority setting.
• Coordinate meetings—handle agendas, logistics, materials, and follow-ups.
• Arrange comprehensive domestic and international business travel including accommodations and detailed itineraries.
• Assist the CEO with daily administrative tasks, correspondence, and confidential matters.
• Act as liaison between executives and stakeholders assuring timely communication and follow-up.
• Prepare presentations, reports, and executive documents as needed.
• Monitor priorities, deadlines, and ongoing projects to support timely completion.
• Organize leadership meetings, company events, off-sites, and executive visits.
• Help with office operation tasks and broader administrative projects.

Requirements

• 2 to 4 years experience in Talent Acquisition, HR Operations, Executive Support, or related People Operations roles.
• Proven ability managing full-cycle recruitment across multiple teams or departments.
• Previous experience supporting senior executives or leadership teams is preferred.
• Exceptional organizational and multitasking skills with autonomous project management capability.
• Strong interpersonal skills combined with excellent communication and stakeholder engagement.
• High level of professionalism and discretion in handling confidential information.
• Tech-savvy, familiar with Google Workspace, Slack, Zoom, LinkedIn, ATS, Monday.com, or comparable systems.
• Detail-oriented with a strong sense of responsibility, accountability, and follow-through.
• Capacity to perform well in fast-paced, dynamic, and growth-oriented environments.
• Experience collaborating cross-functionally with HR, Finance, IT, hiring managers, and external vendors.
• Experience in startups or global corporations is an asset.

Compensation

The position offers an annual salary range from $75,000 to $80,000 USD.

Work Environment and Culture

Haptiq encourages creative problem solvers who thrive in an open, innovative, and diverse setting. The company values continuous learning, hard work, and maintaining an enjoyable workplace culture.