Staff Accountant

About NatureServe

NatureServe has spent five decades serving as a trusted authority on biodiversity information across North America. Through a broad network of more than 60 Natural Heritage Programs and Conservation Data Centers in the United States and Canada, it stands as a major source of data on rare and endangered species, as well as the ecosystems they rely on. By working with over 1,000 conservation scientists, the organization gathers, standardizes, and shares biodiversity statistics that support informed conservation action. Together with its network partners, NatureServe maintains one of the most extensive datasets covering more than 100,000 species and ecosystems, helping answer where biodiversity is located, what is most critical, and how it is changing.

About the Role

The Staff Accountant will be responsible for the organization’s core accounting activities and for ensuring financial records remain accurate and up to date. This position independently handles general ledger work, accounts payable, payroll processing, bank and cash administration, reconciliations, month-end close tasks, and support for financial reporting. The right person will be highly organized, comfortable working alone and with others, and confident in applying accounting principles in a remote setting.

Key Responsibilities

• Create and record journal entries while keeping general ledger accounts accurate.
• Handle monthly, quarterly, and annual close activities from start to finish.
• Complete balance sheet reconciliations and support bank and credit card reconciliation work.
• Review employee expense claims and reimbursements in Deltek.
• Manage the full accounts payable cycle, including invoice review, account coding, vendor coordination, payment execution through ACH, wire, bill pay, and vendor portals, and payment application in Deltek.
• Oversee daily bank activity, reconcile the general ledger to bank balances, and prepare daily cash and AP forecast reports for leadership.
• Check and approve GL coding in Rippling, reconcile credit card and expense activity, and manage statement imports and matching.
• Run bi-weekly payroll in Deltek, reconcile payroll with Rippling, investigate and fix system variances, manage payroll AP invoices, prepare salary accrual reconciliations, and maintain onboarding/offboarding changes.
• Review financial information, identify variances, and investigate discrepancies.
• Keep complete backup documentation for all accounting entries and transactions.
• Support preparation of financial statements and internal management reports.
• Respond to audit requests and help maintain compliance with organizational policies and procedures.
• Contribute to process improvements and automation efforts within accounting.
• Work with teams across Programs, HR, Operations, and FP&A to support shared accounting needs.
• Provide backup and junior accounting support to help ensure full departmental coverage.

Qualifications

Applicants should hold a bachelor’s degree in Accounting, Finance, or a closely related discipline and bring at least 3 years of accounting experience, including accounts payable, payroll, and reconciliations. A strong command of GAAP and foundational accounting principles is required, along with experience using accounting platforms such as Deltek, NetSuite, SAP, or comparable ERP systems. Strong Excel capability and familiarity with accounting and payroll/HR tools such as Rippling are important. The role also requires ownership of month-end close timelines, including journal entries, full balance sheet reconciliations, and the Rippling close process.

Additional Required Background

• Strong analytical thinking and problem-solving ability.
• Proven ability to remain organized, prioritize effectively, and work independently in a fully remote environment.
• Coursework or training related to nonprofit accounting is preferred or expected.
• Knowledge of 1099 compliance and nonprofit revenue classification is desirable.
• Clear communication and collaboration skills, with the ability to stay engaged, responsive, and available for team discussions during working hours in a remote setting.
• High attention to detail and the discipline to meet recurring deadlines accurately.
• Comfort using cloud-based accounting and reporting platforms.

Physical Demands and Work Environment

The physical requirements listed are those needed to perform the essential duties of the role successfully. Reasonable accommodation may be provided to support qualified individuals with disabilities.

Benefits

• Health coverage.
• Flexible spending accounts (FSAs).
• 401(k) plan with a 6% employer match.
• Parental leave.
• Accrued sick time and vacation time.
• Floating holidays.
• Life insurance and disability coverage.
• Employee assistance program (EAP).
• Additional benefits that support personal well-being and workplace balance.

Compensation

The expected pay for this role is USD 68,000 to 72,000 per year for a remote position in the United States.