Specialist, Real Estate & Facilities Management

Role overview

In this role, you will manage the day-to-day facilities function for the St. John’s office, helping create a workplace that is safe, efficient, and comfortable for both employees and visitors. You will look after building operations, coordinate vendors and workplace services, and help support health and safety, security, and business continuity efforts.

The position calls for someone who can keep operations running smoothly while also contributing to a positive employee experience and a compliant, welcoming office environment.

Key responsibilities

• Run everyday facility operations by organising maintenance work and overseeing service providers to keep the workplace safe, operational, and well maintained.
• Handle vendor partnerships and service agreements for cleaning, office support services, and waste removal, and review and process invoices following procurement procedures.
• Assist with the local execution of a hybrid workplace model, including administration of workplace and seat-booking tools.
• Perform risk reviews and put preventative safety measures in place, while maintaining physical security processes together with security vendors to ensure ongoing coverage.
• Support adherence to relevant health and safety laws, building regulations, and environmental requirements.
• Manage server room activities, environmental monitoring, emergency readiness, and business continuity planning procedures to strengthen operational resilience.

Required background

• A bachelor’s degree in Engineering, Facility Management, or a related discipline, or an equivalent mix of education and hands-on experience.
• At least 5 years of experience in facilities management or workplace operations.
• Practical understanding of HVAC, electrical, plumbing, and building systems, along with experience carrying out facility inspections and audits.
• Exposure to building monitoring systems, backup power solutions, and power management equipment such as UPS units.
• Strong organisational, troubleshooting, and project management abilities, plus the skill to work effectively with different teams and levels across the organisation.

Nice-to-have experience

• Background in a global or multi-site organisation.
• Experience supporting hybrid workplace strategies and space management technology.
• Hands-on work with advanced building management systems, environmental monitoring tools, or facilities automation platforms.

Work arrangement

This position is based in St. John’s, Newfoundland and Labrador, Canada, and requires on-site presence five days a week.

Equal opportunity and accommodation

The employer welcomes candidates from all backgrounds and identities and is committed to maintaining an inclusive workplace where different perspectives are respected and valued.

Applicants with disabilities can request reasonable accommodation during the hiring process.