Specialist, Business Administration

Job purpose

This position provides senior-level administrative and operational assistance to the manager so daily work runs smoothly. It involves handling complex calendars, coordinating important meetings and events, keeping communication flowing across the organization, monitoring budgets, maintaining records, and following internal policies and confidentiality requirements to improve overall efficiency.

Key responsibilities

• Provide end-to-end administrative support by organizing the manager’s calendar, setting meeting priorities, and keeping critical tasks on track.
• Plan and manage the manager’s agenda so appointments are sequenced effectively and all meeting arrangements are handled smoothly.
• Arrange both domestic and international travel, including flights, lodging, and local transportation, while matching logistics to the manager’s schedule and preferences.
• Draft, revise, and oversee emails, memos, reports, and other official correspondence on behalf of the line manager, ensuring accuracy, professionalism, and compliance with company standards.
• Track office supplies and coordinate materials and resources needed for meetings, workshops, and training sessions.
• Assist with project tracking by monitoring deadlines, deliverables, and follow-up actions to keep work aligned with business objectives and timelines.
• Plan and coordinate high-priority meetings and events, including scheduling, agenda preparation, note-taking, and follow-through on action items.
• Serve as a key point of contact for internal and external communication, responding to inquiries and relaying information efficiently on behalf of the manager.
• Support the wider team with administrative tasks and coordination to help daily activities stay organized and collaborative.
• Attend important meetings and produce accurate minutes for distribution to relevant stakeholders.
• Protect sensitive information at all times and ensure administrative work follows organizational policies and procedures.
• Keep official records well organized and up to date so documents can be retrieved easily and compliance obligations are met.

Additional information

Team Saudi emphasizes a workplace built on safety, support, empowerment, integrity, professionalism, and respect. The organization welcomes applicants who are committed to maintaining an environment where athletes and employees are protected, valued, and given fair opportunities to succeed.