Senior Executive, Administration - School of Business & Accountancy

Role overview

This is a two-year contract role supporting administrative operations within the School of Business & Accountancy.

Key responsibilities

• Oversee administration for CET FQ and SC activities.
• Plan and coordinate FQ and SC schedules, including trainer arrangements and venue booking.
• Administer trainer access to systems and platforms such as POLItemall and STEP.
• Compile and maintain learning resources, documents, reports, and records for FQ and SC, including module descriptions, teaching plans, and module review reports.
• Monitor and summarise training hours completed for CET SC programmes.
• Respond to administrative queries from adult learners, trainers, and enterprise clients in a prompt and professional way.
• Assist with operational setup before FQ commences, such as detailed teaching plans and assessment components.
• Support attendance recording for FQ and SC in STEP.
• Help coordinate assessments or evaluations when required.
• Gather feedback and handle post-course documentation and follow-up tasks.
• Enter and tabulate data such as marks and GPA for reporting needs.
• For FQ programmes with on-the-job training, coordinate learner placements with companies.
• Support CET-related events, including outreach activities, course briefings, workshops, seminars, and enterprise engagement sessions.
• Manage event scheduling, communications, and post-event administration and records.
• Liaise with internal teams such as tutors, finance, and CET Academy to keep CET operations running smoothly.
• Coordinate with external trainers, partners, and vendors as needed.
• Track projects and schedules.
• Carry out other administrative work and projects assigned to support CET and school operations.

Requirements

• Prior administrative experience is needed, ideally in CET, education, or the public sector.
• Strong organisation skills and careful attention to detail are important.
• Ability to handle several tasks at once in a structured and efficient manner.
• Good written and verbal communication, with strong interpersonal skills for dealing with adult learners, trainers, and enterprise stakeholders.
• Comfortable using office productivity software and administrative systems.
• Able to work both independently and as part of a team in a busy operational setting.

Additional information

This role is based in Singapore and is offered on a full-time onsite basis. It is a 2-year contract position.

Key work areas include CET administration, planning and scheduling, trainer coordination, learner support, attendance and assessment administration, data handling, event support, stakeholder liaison, and operational follow-up.

No salary, stipend, working hours, number of vacancies, start date, or application deadline were stated in the source.

No specific perks, eligibility limits, or education requirement were mentioned.