Secretary (Reporting to CEO)

Company Overview

Avensys is an established international IT professional services firm based in Singapore. Its offerings cover enterprise solution consulting, business intelligence, business process automation, and managed services. Over more than ten years of growth, the company has become a trusted provider in Singapore, serving clients across banking and financial services, insurance, information technology, healthcare, retail, and supply chain.

Role Summary

The company is seeking an Office Manager / Secretary to support the CEO at its Khobar, Saudi Arabia office. This is an onsite position.

Key Responsibilities

• Provide high-level executive support to the CEO, including full calendar coordination, arranging travel, organizing meetings and conferences, handling communications, representing the CEO in selected meetings, and preparing concise minutes.
• Prepare CEO correspondence and manage confidential paperwork and records, including faxes, mail, checks, and other sensitive documents.
• Support presentation preparation, hiring-related coordination, approval follow-ups, and general administrative work.
• Oversee day-to-day office administration by monitoring supplies, ensuring equipment remains functional, and improving administrative procedures and policies.
• Work closely with external stakeholders and internal departments such as Projects, Procurement, Sales, Finance, and HR to keep workflows smooth and efficient.

Required Experience and Skills

• At least 3 years of experience supporting C-suite or executive-level leaders, preferably in technology or another fast-paced environment.
• Strong command of calendar coordination, document management, and communication with stakeholders.
• Ability to anticipate needs, solve problems proactively, and improve operational efficiency.

Compensation and Benefits

The role offers a competitive base salary along with company benefits. The workplace is described as fun and collaborative, with opportunities for career growth and progression.

Application and Confidentiality

Candidates are asked to submit an updated CV in Microsoft Word format. Application details were shared for direct submission, and all interest will be handled in strict confidence.

Consultant Information

Consultant: Hanin
Avensys Consulting Pte Ltd
EA Licence: 12C5759

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