Secretary 3 - Adult Emergency Department

Position Overview

Shared Health coordinates patient-focused clinical and preventive health services province-wide in Manitoba. This role supports the Manager Health Services - Adult Emergency and the Manager of Emergency Clinical Processes and SANE Program by providing comprehensive clerical assistance.

Key Duties and Responsibilities

• Manage job postings and associated paperwork alongside position control tasks.
• Register new employees for orientation sessions and keep the managers informed on staffing levels.
• Maintain and update staff profiles and daily schedule changes within the ESP staff scheduling system.
• Generate staffing reports as required and organize appointment calendars for managers.
• Perform additional clerical duties as delegated.

Experience and Qualifications

• At least two years of related work experience, ideally within health care.
• Excellent interpersonal, organizational, and decision-making abilities.
• Fluent oral and written English communication skills.
• Preference for candidates with prior staff scheduling experience.
• Strong time management skills and the ability to thrive in a fast-paced, high-volume environment.

Education and Certifications

• Completion of Grade 12 education meeting Manitoba standards.
• Successful graduation from an accredited secretarial training program.
• Additional credentials in administration or management are favorable.
• Typing proficiency of 50 words per minute and a minimum 75% score in medical terminology.
• Computer literacy with strong skills in Microsoft Word, Excel, Outlook; familiarity with Access and PowerPoint is preferred.
• Knowledge or experience using the Environment for Scheduling Personnel (ESP) or similar staff scheduling platforms is advantageous.
• Human Resources Management certification preferred but not mandatory.

Work Environment and Physical Requirements

The position entails working under pressure in a busy, high-traffic emergency department setting requiring resilience and adaptability.

Additional Information

• The anticipated work schedule is full-time (1.00 FTE) with 8-hour daytime shifts.
• Annual base work hours total approximately 1950.
• Starting salary ranges incrementally from $23.95 up to $27.69 per hour based on experience.
• The employer is committed to employment equity, workplace diversity, and encourages applications from Indigenous individuals and people with disabilities, with accommodations available upon request.
• Applicants must provide a satisfactory Criminal Records Check (including Vulnerable Sector), Child Abuse Registry Check, and Adult Abuse Registry Check prior to employment; costs incurred are the responsibility of the candidate.
• Employees cannot hold multiple positions exceeding full-time equivalent status within Shared Health.