Sales & Marketing Administrative Assistant

About Rosewood Doha

Rosewood Doha represents a prestigious destination influenced by Qatar's coral reefs, combining ultra-luxury hospitality with residential living, dining, wellness, retail, and distinctive events within a comprehensive ecosystem. The property features a 155-room hotel, 162 serviced apartments, and 276 private residences, alongside a variety of restaurants, event venues, and exclusive lifestyle experiences. It is also home to Asaya, Qatar's first private social wellness club, and the Manor Club for premium guests. Since its opening in July 2025, Rosewood Doha has earned international awards and recognitions, including from the Michelin Guide and Forbes Travel Guide, reflecting its commitment to excellence and innovation in luxury hospitality.

Why Join Us?

At Rosewood Doha, we foster an environment where passion aligns with purpose, encouraging individuals to grow confidently, make meaningful contributions, and shape extraordinary experiences. We promote diversity, inclusion, and support for personal development, acknowledging achievements and inspiring our associates to find their true calling.

Associate Experience and Benefits

• Competitive compensation and benefits package.
• High-quality accommodations located in prime areas such as Lusail and the Pearl.
• A personal day off on your birthday to celebrate important milestones.
• Tailored development plans with ongoing learning opportunities to support career advancement.

Role Overview and Daily Duties

• Handle phone calls for the department, directing them appropriately or recording messages in detail.
• Regularly monitor and allocate emails from sales and marketing inboxes.
• Prepare cover letters for brochure responses and ensure their dispatch.
• Type and send general office correspondence and contracts, ensuring all outgoing mail is stamped and sent.
• Organize and file conference contracts, including both booked and lost business.
• Manage Sales Managers' diaries and stay updated on the sales team's schedules and movements.

Weekly Responsibilities

• Gather and prepare sales kits and promotional materials to maintain adequate stock.
• Ensure all departments have sufficient brochures and maintain inventory levels.
• Update weekly activity reports for the Sales Managers.
• Monitor stationery supplies and reorder as needed.
• Maintain general tidiness in the office environment.
• Create agendas and minutes for the weekly Sales & Marketing meetings.

Monthly Tasks

• Update monthly data on corporate and leisure room nights to track hotel performance.
• Maintain and manage the purchase order log.
• Review profit and loss critiques.
• Compile monthly reports highlighting sales team achievements and financial results.

Additional Duties

• Support and participate in site visits as necessary.
• Assist with marketing promotions, including mailings.
• Help prepare for sales trips, events, and the organization of familiarization trips.
• Attend relevant familiarization and entertainment events as required.
• Perform other reasonable tasks and responsibilities as assigned.

Self-Management and Communication Skills

• Effectively plan, organize, and systematically approach tasks to completion.
• Manage time and resources efficiently, prioritizing tasks appropriately.
• Communicate clearly both verbally and in writing, tailoring messages to the audience.
• Build and maintain positive relationships at all organizational levels.
• Listen carefully to others' needs before responding.

Problem Solving, Decision Making and Initiative

• Gather and analyze relevant information to address challenges.
• Seek innovative and practical solutions promptly.
• Accept responsibility for taking action and driving outcomes.
• Continuously review and improve personal and team processes.
• Work independently with minimal supervision and proactively take initiative.
• Develop contingency plans and demonstrate drive to achieve success.
• Effectively collaborate within teams, contributing positively with peers.