Referatssekretär/in (w/m/d)

About the role

The City of Nuremberg is hiring a Referatssekretär/in (w/m/d) for the department responsible for personnel, organisation, security, and citizen services. The role supports a modern public administration that serves more than half a million people and is shaped by around 12,500 employees. The department works on strategic HR and organisational development as well as the ongoing improvement of security and citizen-service functions, with the goal of building efficient conditions in a time of digital change.

Key responsibilities

You will handle a broad mix of office coordination, committee support, and administrative assistance.

• Act as the first point of contact for visitors, callers, and incoming email communication.
• Organise calendars and coordinate as well as prepare and follow up on meetings and events for the referent.
• Plan and arrange business travel for the referent, including all related preparation and follow-up.
• Support the Personnel and Organisation Committee by preparing materials within deadlines and format requirements.
• Attend committee sessions and take minutes.
• Assist with the handling of motions and enquiries.
• Support the office management of the Zweckverband Verkehrsverbund Großraum Nürnberg (ZVGN), including account management and cash books.
• Prepare, coordinate, and support meetings of the association assembly.
• Provide general support to the department team for individual assignments and projects.

Profile and requirements

To be considered, you should have a relevant three-year commercial or office-administration qualification, or an equivalent civil-service background.

• Completed three-year vocational training in a relevant commercial or office-based field, such as office management, industrial clerking, or wholesale and foreign trade management.
• Alternatively, qualification as an administrative clerk or completion of Fachprüfung I.
• Alternatively, civil-servant status in the 2nd qualification level / intermediate service in the administration and finance track.
• Practical, hands-on working style.
• Strong affinity for IT systems, including document management systems and MS Office.
• Experience with administrative and committee structures, or a willingness to learn them, including the eRIS meeting software.
• Excellent written and spoken German skills.
• Strong organisational ability, clear communication, resilience, and team spirit.

What the employer offers

• A varied and diverse set of tasks.
• An open-ended employment relationship.
• A secure public-sector position with location stability.
• 30 days of annual leave, flexible working hours, and the option to work from home to support work-life balance.
• Annual special payment and performance-related bonuses.
• Employer-funded pension provision with optional top-up contributions.
• Subsidy for the Deutschlandticket Job (VAG).
• Attractive bicycle and e-bike leasing options.
• Employee discounts.
• Additional benefits including occupational pension, good public transport access, home office option, annual bonus payment, and tariff-based pay.

Additional information

Job ID: J000010352
Pay scale: EGr. 9a TVöD or BGr. A8 BayBesG
Application deadline: 30.06.2026
Earliest start: as soon as possible
Working time: full-time or part-time
Contract type: permanent
Publication date: 10.06.2026

Contact

For application-related questions, contact Frau Vennebusch at 09 11 / 2 31 - 23 86. For technical questions about the role, contact Herr Kuch at 09 11 / 2 31 - 3 70 00.

Equal opportunity statement

The employer welcomes applications from all people, regardless of gender, age, nationality, ethnic background, religion, disability, sexual orientation, or social background. Equal opportunity is a core principle of its HR policy.