Receptionist / Front Office Executive

Overview

We are seeking a Front Office Executive to efficiently handle daily front desk operations and perform various clerical and administrative duties. This role serves as the initial point of contact, warmly receiving guests and managing communications to support smooth office functioning.

Key Duties

• Warmly welcome and assist visitors upon arrival.
• Guide visitors to designated staff or departments.
• Manage incoming calls by answering, screening, and directing them appropriately.
• Maintain a clean and organized reception area stocked with necessary materials.
• Provide accurate information in person, by phone, or email.
• Sort and distribute daily mail and deliveries promptly.
• Ensure office security by monitoring access through reception, managing visitor logs, and issuing badges.
• Manage office supplies inventory and place orders as needed.
• Maintain and update calendars, coordinate meetings, and arrange travel and accommodations including voucher preparation.
• Keep detailed records of office expenses and other administrative documentation.
• Perform additional clerical responsibilities such as filing, photocopying, transcription, and faxing.

Requirements

• Prior experience as a Receptionist, Front Office Associate, or similar role.
• Proficient in Microsoft Office applications; experience with ERP systems, particularly Odoo, is advantageous.
• Familiarity with office technology such as fax machines and printers.
• Professional demeanor and appearance with strong written and verbal communication skills.
• Resourcefulness and proactive approach to problem-solving.
• Excellent organizational, multitasking, and time management abilities with task prioritization skills.
• A customer-focused mindset.
• Minimum educational qualification of high school diploma; additional Office Management certification is beneficial.

Compensation

Monthly salary range between 18,000 and 20,000 INR.