Receptionist & Administrative Assistant

About CBRE

CBRE is the foremost global leader in commercial real estate services and investment, serving over 90% of the world’s Fortune 100 companies. The Global Workplace Solutions (GWS) division is home to top-tier professionals who drive innovation and cater to diverse client and employee needs worldwide.

Role Overview

The Receptionist & Admin Assistant will perform essential office support duties within a designated workplace environment. Key tasks include welcoming visitors, handling calls, preparing meeting spaces, and maintaining administrative processes under the Workplace Experience function to ensure top-level customer service to both clients and visitors.

Primary Responsibilities

• Manage incoming calls and redirect them appropriately, including voicemail handling.
• Welcome clients, visitors, and applicants; issue visitor passes and parking validations while adhering to security protocols.
• Coordinate scheduling and preparation of meeting and conference rooms, including room setup, placing catering orders, and arranging necessary technological equipment.
• Request and coordinate building and housekeeping services as required.
• Execute general clerical responsibilities such as distributing faxes, managing packages, and ordering office supplies.
• Monitor and track incoming/outgoing mail, packages, and freight; organize messenger and hospitality services like guest transport and reservations.
• Utilize established procedures to resolve routine issues with some discretion.
• Operate following clearly defined duties and processes under close supervision to deliver expected outcomes.

Required Qualifications & Skills

• High school diploma or GED with up to two years of relevant job experience.
• Ability to adhere to established work routines and standards.
• Able to communicate clearly to convey straightforward information.
• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational capabilities paired with a curious mindset.
• Basic arithmetic skills capable of handling simple calculations such as percentages, discounts, and markups.

Additional Information

• This position is stationed in Hamilton, Waikato, New Zealand, supporting a key multinational client account.
• There is significant potential for career growth within this account and the larger organization.
• The role comprises a blend of administrative and reception duties.
• CBRE commits to valuing diversity, integrity, respect, service, and excellence as core principles.
• CBRE does not use AI for hiring decisions and requests full disclosure if AI tools are utilized in the candidate’s application process.

Applicant Eligibility

Open to all applicants meeting the outlined criteria who are available to work on site full-time in Hamilton.