PMO Specialist – Legal Contracts and Operations Management

Overview

We are looking for a highly organized PMO Specialist with a strong commercial mindset to manage the comprehensive governance of legal contracts, operational projects, and cross-departmental initiatives within a global firm. This role demands coordination among Legal, Commercial, Finance, Procurement, Sales, HR, and Operations teams to ensure contract management efficiency, timely approvals, compliance tracking, and project delivery.

Key Duties

• Oversee the entire lifecycle of commercial and legal agreements including drafting, reviewing, approving, executing, renewing, and terminating contracts.
• Maintain a centralized repository for contract document management while ensuring version control and audit preparedness.
• Monitor contractual milestones, compliance, renewals, and notice periods rigorously.
• Manage strategic project coordination across Legal and Operations teams, including milestone tracking, risk management, conducting governance meetings, and maintaining project documentation.
• Facilitate and enhance cross-functional operational processes involving Legal, Commercial, Procurement, Finance, and HR to improve workflow efficiency and approval methods.
• Serve as the primary contact between internal stakeholders and external legal consultants, coordinating leadership approvals and addressing contract-related inquiries promptly.
• Generate regular PMO reports with key performance indicators on contract processing and project performance, and support audit processes.
• Identify and implement process automation opportunities in contract and approval workflows, enhance document management best practices, and contribute to digital transformation efforts in Legal Operations.

Qualifications and Skills

• Bachelor's degree in Business, Law, Project Management, Operations, or related disciplines.
• 5 to 10 years of experience in PMO, Legal or Commercial Operations, Contract Management, or Project Management.
• Proven expertise handling a large volume of commercial contracts and understanding contract lifecycle management.
• Capability to work collaboratively with various stakeholders across multinational businesses.
• Exceptional organizational, project management, reporting, and analytical skills.
• Advanced proficiency in Microsoft Office applications, especially Excel and PowerPoint.
• Excellent verbal and written communication abilities.

Preferred Experience

• Background in telecommunications, technology, fintech, or large multinational corporations.
• Familiarity with Contract Lifecycle Management (CLM) software platforms.
• Knowledge of procurement, vendor management, corporate governance, and compliance standards.
• Professional project management certifications such as PMP, PRINCE2, or Agile methodologies.
• Hands-on experience with tools like Microsoft Power BI, SharePoint, and Jira.

Competencies

• Exceptional organizational and attention-to-detail skills.
• Strong capabilities in project planning, contract administration, and commercial insight.
• Effective stakeholder management and problem-solving abilities.
• Process improvement orientation and strong communication skills.
• Capacity to handle multiple priorities efficiently in a dynamic environment.

Performance Metrics

• Timeliness of contract processing.
• Accuracy in managing renewals and expiries.
• Adherence to project delivery schedules.
• Compliance with governance protocols and audit readiness.
• Stakeholder satisfaction and reduction in operational delays.
• Implementation of workflow automation and operational efficiencies.