Personal Assistant to the Founder

About the Company

Endel is a thriving AI sound wellness company headquartered in Berlin, established in 2018. We develop AI-powered applications that generate customized soundscapes designed to enhance focus, relaxation, and sleep. Our patented tech adapts dynamically to factors such as time, weather, heart rate, and location. With millions of users globally and collaborations with Amazon Music, Apple Music, Universal Music Group, and artists such as Grimes, Endel is a leader in functional music and AI wellness. We operate on a subscription basis and are expanding our product line, building infrastructure, and partnering with major digital platforms worldwide.

Role Overview

You will work closely with the CEO and co-founder, Oleg Stavitsky, supporting his fast-paced activities involving investments, partnerships, and international research projects. Communication is primarily in English, but a substantial part of your role entails handling German bureaucratic and administrative duties. The role demands proactive ownership of tasks with minimal supervision, overcoming obstacles independently or presenting options when issues arise. The daily workload is roughly 70% business-related and 30% personal.

Key Responsibilities

• Managing German administrative and financial matters, including interactions with banks, insurers, tax authorities, advisors, and accompanying the CEO to government offices like the Bürgeramt.
• Organizing postal matters, tracking expenses and receipts, overseeing family health insurance, and coordinating with specialist consultants.
• Conducting thorough research and analysis upon CEO's briefings, such as comparing asset management providers, dissecting fees and options, and delivering clear recommendations, along with vetting legal and business experts.
• Assuming full responsibility for the CEO’s business and personal calendar and managing all aspects of travel arrangements—flights, check-ins, mileage tracking, and updating schedules.
• Handling email communications on the CEO’s behalf in English, managing contact databases, monitoring incoming communications, and ensuring timely follow-up.

Candidate Profile

• Minimum of 3 years experience as a personal or executive assistant within startup, technological, or entrepreneurial environments; familiarity with SaaS is highly advantageous.
• Proven expertise in managing German bureaucratic processes related to taxes, insurance, banking, and administration, both personal and professional.
• Fluency in English and German, with excellent written and spoken communication skills; meticulous proofreading especially for CEO correspondence.
• Ability to perform in-depth structured research and convert findings into precise and actionable summaries.
• Exceptional attention to detail, ensuring accuracy before submission.

Employment Details & Benefits

• Gross monthly salary ranges between €3500 and €5200.
• Work arrangement is hybrid, combining remote work with onsite and offsite activities.
• Location: Berlin, Germany.
• Working hours: Monday to Friday, 9 am to 6 pm.
• Permanent full-time employment contract.
• Annual leave entitlement of 25 paid days in addition to German public holidays.
• Additional perks include health insurance coverage, learning and development budget, access to Urban Sports Club, and performance-related bonuses.
• Career progression potential towards a Chief of Staff position.