Personal Assistant to Founder - Travel-Intensive Role

About the Role

Our client, a prominent investment platform, seeks a highly capable Traveling Personal Assistant to provide dedicated support to their Founder within a private family office setting. This role demands a hands-on, adaptable professional comfortable with extensive global travel and an ability to maintain discretion at the highest level. Positioned as a core member of a close-knit support team, working alongside the Chief of Staff and Executive Assistant, the Personal Assistant ensures the smooth execution of the Principal’s daily affairs across multiple international homes.

Key Responsibilities

• Accompany the Principal during frequent travel engagements, accumulating about 400 flight hours yearly, mainly on private jets.
• Manage live logistical coordination including accommodations, transportation such as flights, trains, ferries, and ground transit both domestically and abroad.
• Oversee smooth location transitions, managing luggage handling and physical aspects associated with high-frequency travel.
• Deliver discreet, premium support during social functions and travel to uphold comfort and confidentiality.
• Perform personal errands, fulfill unique requests globally, and assist in group or family trip arrangements with professionalism.
• Serve as the central communication hub providing real-time updates to the broader team.
• Maintain exceptional organization and responsiveness, managing administrative duties tied to travel and personal logistics promptly and precisely.

Candidate Profile

• Proven experience in personal assistant roles with a strong travel coordination background, ideally involving private aviation exposure.
• Holds an active, unrestricted passport and a valid driver’s license, comfortable driving internationally.
• Thrives in fast-paced, mobile environments demanding flexibility and quick thinking.
• Exhibits high organizational skills, sound judgment, discretion, and situational awareness.
• Possesses strong interpersonal skills and an ability to integrate seamlessly into diverse social settings.

Compensation & Benefits

• Annual base salary ranging from $150,000 to $175,000.
• Discretionary bonuses typically between 10-20%, including a summer bonus upon completion.
• Comprehensive healthcare coverage fully paid by the employer, along with dental contributions and optional vision plans.
• 401(k) plan with a 3% employer match.
• Leave entitlement of 10 paid time off days plus 5 sick days, coordinated with travel demands.
• Additional benefits such as spot bonuses and occasional leisure time sponsored by the Principal during travel off-periods.

Work Environment & Conditions

• Extensive international travel with peak seasons that may involve up to two consecutive months away.
• Travel is frequently required on weekends and holidays.
• Roughly half the year (~6 months) is based in New York, splitting time between the office and a secondary residence.
• Close collaboration with household staff and the wider family office team.
• Opportunity for lighter or remote work periods depending on the Principal’s schedule.

Equal Opportunity

The recruiting firm is committed to fostering an inclusive and diverse workplace culture, valuing individual differences and promoting equality throughout the organization.